Chief of Staff, Provost Office

Job description


Requisition Number

Job Title
Chief of Staff, Provost Office

Academic Affairs-Gen - 300200

Quick Link


Department Overview
The Office of Academic Affairs is responsible for supporting the activities and maximizing the performance of the educational, research and clinical programs of the University of North Texas Health Science Center (UNTHSC). The office strives to promote collaboration, interdisciplinary initiatives, shared services and economies of scale, while fostering the academic and professional strengths of the UNTHSC faculty and students.

The University Provost serves as chief academic officer for the UNTHSC and provides overall direction for all academic programs and research. He is responsible for directing campus wide strategic planning efforts, which promote the coordination of schools, key programs and initiatives, and fostering effective communication.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Position Details
The Chief of Staff to the University Provost promotes academic excellence representing the interests and priorities of the Provost through effective communication, coordination, and integration of the Provost's initiatives, priorities, and objectives. The Chief of Staff performs a wide range of executive and academic administrative duties of broad scope and complexity requiring outstanding professional ability, mature judgment, creativity, and a thorough knowledge of the academic and administrative programs and organizational structure of the institution. S/he helps to set priorities among the many issues and constituents that compete for the Provost's time; filters, analyzes, and summarizes information flowing to and from the Provost; ensures the Provost is responsive to requests and inquiries and is prepared for meetings and events; serves as the Provost's liaison to internal and external parties at all levels; and tracks the Provost's "whole agenda" with an eye to the details but a perspective on the big picture.

The Chief of Staff works as a close partner to the President's Chief of Staff, the Provost's administrative team, vice presidents, deans, and key partners across the UNTHSC as well as a range of external contacts. The position requires a commitment to creating the structures and protocols that will ensure progress on all fronts and enable smooth flow of information with multiple stakeholders.

Representative Tasks:

* Provide general oversight of the activities of the Provost office.
* Exercise independent analysis and judgment in prioritizing situations requiring attention and take steps to ensure strategic and operational priorities progress in a timely fashion.
* Manage flow of issues, projects, and problems within the office across the reporting units to the Provost.
* Work closely with the Provost and other key colleagues to continually assess priorities, meet deadlines, track progress, direct work, and advance work on all fronts.
* Monitor and manage Provost's participation in internal, external/public contexts. Assess, prioritize, and respond to invitations and requests for appearances or attendance at events, meetings, based on relative strategic value, overall priorities, and balance of attention/exposure.
* Demonstrate strong organizational and interpersonal savvy, as well as emotional intelligence, in order to accurately represent the Provost position to internal and external constituencies.
* Provide direct oversight of academic communications ensuring a coordinated and well-developed academic communication strategy.
* Manage Provost's communication to and engagement with faculty, students, and the wider university community.
* Supervise Provost administrative support team.
* Lead special projects as assigned by the Provost.
* Perform other related duties as assigned.

Required Qualifications
The successful candidate will possess the following required qualifications:

* Bachelor's degree and seven (7) years of related experience; or equivalent combination of education and experience.

Special Instructions to Applicants
Applicants must submit a resume and a cover letter with their online application.

Pay Rate
Salary commensurate with experience

Pay Basis

Job Type

Work Schedule
Monday - Friday

Application Types Accepted
Main Form

Occupational Exposure to HIV/HBV?

Occupational Exposure to Hazardous Chemicals?

Occupational Exposure to Tuberculosis?

Security Sensitive?

Require a valid Texas Driver's License?

Require a certification?


Official Job Title
Chief of Staff, Provost Office

Job Open Date

Job Close Date
Open Until Filled

Job Category





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 8/7/2018
Application Due: 8/23/2018
Work Type: