Associate Director, Capital Planning and Space Management

Job description

Associate Director, Capital Planning and Space Management

Stanford University

Job Number:

FTE: 100%
Welcome to Land, Buildings & Real Estate
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."
Who we are:
The Department of Capital Planning and Space Management is a team of professionals who support decision-making about the University's physical growth to ensure that it aligns with the university's long-term goals for sustainable and purposeful development.

What we do:
Capital Planning and Space Management ensures that new and existing space on campus is planned effectively to meet the University's priorities for development. To this purpose, the department interfaces and communicates regularly with the Office of the Provost, colleagues within LBRE, deans, directors and senior officers of the University.

Who you are:
The Associate Director of Capital Planning and Space Management (AD). The AD provides support on the University's Capital Plan process and input regarding near term and long term strategic space needs and coordinates the project approval process. The AD will interface with a wide variety of University staff, including the Provost and other senior University officers to identify academic and institutional program objectives and their physical requirements. This is a position that is integral to the overall success of LBRE in supporting the University through long range planning and the management and oversight of its space-related assets.
Your primary responsibilities include:

Capital Plan: Support the preparation and administration of the University's annual Capital Plan. Participate in the production of the Capital Budget and Three-Year Capital Plan section of Stanford's annual Budget Plan and LBRE's Annual Report.

Communication: Communicate effectively with the Office of the Provost, University leadership, school and department facilities representatives, and LBRE colleagues. On-going communication with facilities representatives from the schools and departments will be a critical responsibility as part of this position. You will also manage complex and long-term space issues across various management levels within the University.

Space Needs Monitoring: You will be responsible for developing, maintaining, and implementing a strategic long range University space plan, as well as, establishing a short term space needs monitoring system for University spaces. These tools will be an essential in order to make decisions on how to address future space, surge and renovation needs for the university.

Institutional Space Planning: You will provide high-level planning analysis on a wide range of space-related initiatives. You will provide programmatic layouts of spaces based on preliminary criteria provide by the client. You will be involved with overall space management at the University and collaborate closely with the Provost's Office and other senior staff to ensure the space allocations and usage are planned in a strategic and efficient manner through careful analysis, monitoring and reporting.

Utilization Studies: The Institutional Space Planner may lead the preparation of utilization studies, which will involve assessing space utilization campus-wide, and preparing supporting material for review by University leadership. A key component is a strong understanding of the University's space guidelines.

Other/General responsibilities:
Provide support to oversee and make recommendations on the allocation of the annual central fund allocation as part of the Capital Plan process.

Provide support to the University's programs in conjunction with the Diversity and Access Office and Zone Project Management.

Communicate capital planning, study, project, policy and related decisions to School/Department facilities coordinators as appropriate.

Provide support to the Director regarding the General Use Permit (GUP) Entitlement Fee Program and the Stanford Infrastructure Program (SIP).

Participate in regularly scheduled project planning meetings as needed, addressing and offering solutions to space or planning issues as they arise.

Note: Not all unique aspects of the job are covered by this job description. Other duties and responsibilities may be assigned as appropriate.

To be Successful in this position, you will bring:

  • Excellent research, organizational and problem solving skills.
  • The ability to interact effectively at all levels, with a variety of groups, including peers in LBRE, senior University officials in academic and administrative departments, architects, consultants, etc.
  • The ability to work in a team and to coordinate work with others.
  • Demonstrate a general understanding of institutional space planning, including planning of administrative, classroom and laboratory spaces.
  • The ability to read and work with architectural floor plans, specifications and construction schedules.
  • Exceptional interpersonal and communication skills (verbal and written), and will demonstrate the ability to use tact, diplomacy and discretion when handling potentially sensitive issues.
  • The ability to set and manage priorities in order to perform in a fast-paced environment where deadlines are critical and clients are expectations are high.
  • Self-motivation and a client-service approach
  • Be an independent, self-starter able to demonstrate the ability to take initiative.
  • Excellent management skills
  • Be able to work with minimal supervision in a team-oriented environment.

In addition, preferred requirements include:
  • BA/BS degree in architecture, engineering, planning or a relevant field, and five or more years of relevant planning experience
  • A working knowledge similar to MS Access, Word, Excel, PowerPoint, Oracle systems, AutoCAD, and the iSpace database.

** Consistent with its obligations under the law, Stanford University will provide reasonable accommodations to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Location: Land, Buildings and Real Estate, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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Job No:
Posted: 7/30/2018
Application Due: 7/30/2030
Work Type: