Job description

Duties: The Department of Religious Studies at the University of Pennsylvania offers a wide range of courses, undergraduate Majors and Minors, and a renowned PhD program. With particular strengths in the study of Judaism, Christianity, Islam, Buddhism, and the African-American religious experience, it emphasizes historical and critical approaches, as well as interdisciplinary exploration within and beyond Religious Studies.

The Department Administrator handles the general office administration for the department and serves as the primary contact for undergraduate and graduate students, as well as providing administrative support to the Department Chair and faculty. Responsible for developing and maintaining communications, fielding inquiries, and guiding both students and faculty through a variety of University policies, resources, and procedures. Handles student activity coordination and provides guidance to students and support to faculty as related to academic and curriculum planning. Responsible for coordinating human resource needs of department, including assisting with faculty and staff searches, appointments, and maintains and organizes all records with strict confidentiality. Acts as departmental point person to budget and finance areas within SAS, including being knowledgeable about departmental expenses. Working in conjunction with the departments' Business Office, arrange for all reimbursements and procurement processes, keeping track of emerging needs, changing priorities, required resources for departmental mission. Also responsible for department event planning and workshop coordination, as well as maintaining, updating, and developing the department website. Must also understand and effectively communicate the scholarly and teaching missions of the department.

Qualifications: High School degree and 5 to 7 years of experience, or equivalent combination of education and experience, is required. Bachelor's degree is strongly preferred. Experience providing administrative support in an academic environment strongly preferred. Ideal candidate must possess strong organizational skills, strong written and oral communications skills, and the ability to prioritize and meet deadlines. Enthusiasm and initiative are required. Must have a professional demeanor with the ability to provide excellent customer service to a diverse audience in a positive and collaborative manner. Must be a team player and have excellent prioritization skills. Advanced technical skills required. Proficiency in Microsoft office suite, Adobe, website design preferred.

Ideal candidate will have a solid understanding of scholarly resources across the University that are available for both students and department faculty. Financial experience, event-planning experience, and an understanding of academic and curriculum planning are preferred. Familiarity with Penn's academic applications strongly encouraged. Experience with University applications such as Ben Financials and Student Records Services (SRS) preferred.

Reference Number: 02-29427

Salary Grade: 025

Employment Type: Non-Exempt

Org: Religious Studies

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative




Diversity Profile: University



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Job No:
Posted: 7/25/2018
Application Due: 1/10/2019
Work Type: