Academic Program Manager

Job description

Academic Program Manager

Stanford University

Job Number:

Job Family: Administration
Job Series: Administrative Services Administrator Job Code: 4121
Grade: H Exemption: Exempt

This is a one-year, fixed-term appointment with the possibility of renewal, contingent on funding and programmatic need.

Note: Not all unique aspects of the job are covered by this job description

Stanford University's Freeman Spogli Institute for International Studies (FSI) is a university-wide research and education institution devoted to understanding the problems, policies, and processes that cross international borders and affect lives around the world.

Reporting to FSI's Deputy Director, the Academic Program Manager will manage planning, implementation and assessment of faculty and student research fellowships, oversee full cycle of student internship programs, manage a variety of outreach and communication activities to promote research initiatives, student activities, work abroad, and prospective cross-campus partnerships. The incumbent will design and develop informational materials and program planning documents, compile and create a resource library and coordinate programmatic activities generally. The Academic Program Manager will organize and plan research activities for Stanford delegations of faculty and students abroad. In addition, the incumbent will advise regionally focused student-led initiatives.

The ideal candidate will have a knowledge and interest in current international affairs; in-depth familiarity with university practices, policies, and procedures related to academic program planning and implementation; proficiency in project management; strong writing, editing, research and print/online publishing; background in the coordination of students at all levels. Must be self-motivated, independent, with excellent follow-up and execution of deliverables; must interact effectively and professionally with faculty and senior managers, and externally, with contacts at peer institutions and funding agencies.


Administer and support programs or functions under general supervision.


  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
  • Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and monitor and approve expenditures.
  • May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned

Education & Experience:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.
  • Website and content writing experience preferred.

Certifications and Licenses:
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and
  • value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Location: Dean of Research, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





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Job No:
Posted: 7/23/2018
Application Due: 7/23/2030
Work Type: