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Administrative Secretary

Job description


diversity employer



Department: Assoc Dean Business & Tech

Location: Metropolitan Campus

Reports To: Assoc Dean, Bus Math &App Tech

Recruitment Type: External/Internal

Requisition ID: req188

Employment Type: Part-Time Support Staff

Vacancy Number: PT172-18

Union Position: Union

Work Schedule: Monday - Friday, 1:00 p.m. - 5 p.m.

Number of Openings: 1

Job Description:

SUMMARY
  • Provides general clerical and administrative support.

RESPONSIBILITIES
  • Duties and responsibilities include, but are not limited to:
  • Demonstrates initiative in maximizing efficiency of unit operations and ability to prioritize workflow.
  • Responds to inquiries on behalf of the unit utilizing customer-focused interpersonal skills, and assists as required.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Prepares memorandums outlining and explaining operating procedures, monitors compliance, assists with problem resolution as necessary.
  • Processes travel arrangements for staff in the unit, including travel vouchers, check requests and related documents. Also monitors in-county travel and ensures appropriate allocation of funds.
  • Prepares general correspondence of all kinds and may be required to prepare documents and basic spreadsheets as needed using current technology employed by the college.
  • May be required to prepare/maintain/distribute general purpose logs and other records in support of unit operations.
  • Develops detailed knowledge of unit operations and procedures and maintains appropriate confidentiality of information and unit affairs. Performs other related duties as assigned.
  • Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction.
  • Performs other related duties as assigned.



Qualifications:

SUMMARY
  • Provides general clerical and administrative support.

RESPONSIBILITIES
  • Duties and responsibilities include, but are not limited to:
  • Demonstrates initiative in maximizing efficiency of unit operations and ability to prioritize workflow.
  • Responds to inquiries on behalf of the unit utilizing customer-focused interpersonal skills, and assists as required.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Prepares memorandums outlining and explaining operating procedures, monitors compliance, assists with problem resolution as necessary.
  • Processes travel arrangements for staff in the unit, including travel vouchers, check requests and related documents. Also monitors in-county travel and ensures appropriate allocation of funds.
  • Prepares general correspondence of all kinds and may be required to prepare documents and basic spreadsheets as needed using current technology employed by the college.
  • May be required to prepare/maintain/distribute general purpose logs and other records in support of unit operations.
  • Develops detailed knowledge of unit operations and procedures and maintains appropriate confidentiality of information and unit affairs. Performs other related duties as assigned.
  • Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction.
  • Performs other related duties as assigned.


Qualifications:

REQUIRED QUALIFICATIONS
  • High school diploma or general education diploma (GED)
  • Minimum of one year of related secretarial/clerical experience and/or training
  • Ability to exercise good judgment and discretion in the performance of regular work
  • Keyboarding, and basic grammar and math skills
  • Standard level skills in word processing (MS Word) and spreadsheet applications (MS Excel)
  • Excellent verbal, written and interpersonal communication skills
  • Excellent customer service skills and proven ability to develop and sustain productive customer relationships.
  • Must have sensitivity to respond appropriately to the needs of a diverse population


Special Note: This is a Part-time 1199/SEIU Bargaining Unit position, Grade 04.

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

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Special Note:

SUMMARY
  • Provides general clerical and administrative support.

RESPONSIBILITIES
  • Duties and responsibilities include, but are not limited to:
  • Demonstrates initiative in maximizing efficiency of unit operations and ability to prioritize workflow.
  • Responds to inquiries on behalf of the unit utilizing customer-focused interpersonal skills, and assists as required.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Prepares memorandums outlining and explaining operating procedures, monitors compliance, assists with problem resolution as necessary.
  • Processes travel arrangements for staff in the unit, including travel vouchers, check requests and related documents. Also monitors in-county travel and ensures appropriate allocation of funds.
  • Prepares general correspondence of all kinds and may be required to prepare documents and basic spreadsheets as needed using current technology employed by the college.
  • May be required to prepare/maintain/distribute general purpose logs and other records in support of unit operations.
  • Develops detailed knowledge of unit operations and procedures and maintains appropriate confidentiality of information and unit affairs. Performs other related duties as assigned.
  • Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction.
  • Performs other related duties as assigned.


Qualifications:

REQUIRED QUALIFICATIONS
  • High school diploma or general education diploma (GED)
  • Minimum of one year of related secretarial/clerical experience and/or training
  • Ability to exercise good judgment and discretion in the performance of regular work
  • Keyboarding, and basic grammar and math skills
  • Standard level skills in word processing (MS Word) and spreadsheet applications (MS Excel)
  • Excellent verbal, written and interpersonal communication skills
  • Excellent customer service skills and proven ability to develop and sustain productive customer relationships.
  • Must have sensitivity to respond appropriately to the needs of a diverse population


Special Note: This is a Part-time 1199/SEIU Bargaining Unit position, Grade 04.

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

PI103509509

 

 

 

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Job No:
Posted: 7/22/2018
Application Due: 9/13/2018
Work Type:
Salary: