Communications Specialist & Events Coordinator

Job description

Requisition # 2018-9024
Department Library - Main
Category Administrative Support
Full-Time / Part-Time Full-Time
Application Deadline 7/25/2018


The Communications Specialist & Events Coordinator, a newly formed position, will be a key member of the growing Princeton University Library's communications team. Reporting to the Communications Manager, this position will provide general communications duties with a focus on events coordination. In support of PUL's vision and mission statements, this person will facilitate consistency and unity by working with event organizers across the Library.

This position will also provide design support, photography/video, requiring the necessary skills and experience in those areas. This role will also provide coordination for special projects and backup for social media postings as needed.

This is an exciting opportunity for a highly-organized individual with strong people skills and the ability to juggle details and multiple tasks effectively. It is a dynamic, fast-paced, high volume environment, requiring a positive attitude, flexible mindset, and team spirit.

Princeton University Library is a central hub of University research, teaching and learning activity, serving students, faculty, staff, visiting scholars, alumni, the community and other audiences. With more than 330 employees in 10 locations (including the main location, The Harvey S. Firestone Memorial Library), effective internal and external communications are vital to creating and maintaining the highest quality service for our patrons in support of the University's mission.

Embracing change and exploring best practices for fostering a culture of inclusion and unity are key communications goals. Collaboration and supportive teamwork are essential to success in this position.


  • Event coordination: Working with event organizers throughout PUL, coordinate and facilitate event planning process; attend events (requires some weekend and evening work); monitor and update event calendars; collaboratively coordinate event publicity planning, including social media; maintain records and database of event details and costs for assessment and budget planning
  • Special projects: With direction, coordinate display case student exhibition program; other projects as assigned
  • Photography, video and design support: Provide and/or coordinate video and misc. photography for events and other communications projects; develop and maintain PUL photo library, including photo tags and accessibility compliance; with art direction from supervisor, update design templates and generate event-related materials as requested; basic working knowledge of InDesign, Illustrator and PhotoShop required; support supervisor with development and maintenance of graphic identity guidelines and staff access to templates
  • Other: coordinate ordering and maintain inventory of PUL giveaway items; provide other communications services as requested, including news posting backup


  • Minimum of associate's degree in related field (bachelor's preferred)
  • Minimum of 1-3 years work experience in related field
  • Experience organizing events
  • Photography/video experience/skills
  • Working knowledge of Creative Suite programs (InDesign, PhotoShop, Illustrator)
  • Knowledge and some experience with graphic design and layout
  • Strong writing skills; proofreading
  • Ability to support and work within a diverse community

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 020

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 7/19/2018
Application Due: 7/26/2018
Work Type: