Stewardship and Annual Fund Director

Job description

Stewardship and Annual Fund Director

Stanford University

Job Number:

Business Title: Stewardship and Annual Fund Director
Job Title: Stewardship Officer 2
Division/School: Vice Provost for Student Affairs
Job Family/Series: Development/Stewardship
Job Code: 4322
Salary Level: H
Schedule: Fulltime (100% FTE) Evening hours as necessary.
Appointment Duration: Continuing

Stanford University's Haas Center for Public Service serves as the hub of Cardinal Service, a campus-wide initiative to make service a distinctive feature of a Stanford education. The Haas Center inspires and prepares students to create a more just and sustainable world through service, scholarship, and community partnerships. Guided by the Center's Principles of Ethical and Effective Service, students engage in local, national, and global service across diverse pathways—community engaged learning and research, community organizing and activism, direct service, philanthropy, policy and governance, and social entrepreneurship and corporate social responsibility. Cardinal Service focuses on four dimensions that have proven transformative in the lives of our students: a full-time, quarter-long service experience (Cardinal Quarter); community engaged learning classes (Cardinal Courses); sustained service engagement (Cardinal Commitment); and support to integrate service into any career and pursue work in the public interest (Cardinal Careers).
The Haas Center for Public Service is proud to be part of Student Affairs, which advances student development and learning; fosters community engagement; promotes diversity, inclusion and respect; and empowers students to thrive.

Reporting to the Deputy Executive Director, this position manages all aspects of the Haas Center's stewardship and annual giving program, including collaboration with campus partners, and provides staff support for Haas Center and Cardinal Service prospect development and events.


  • Defines and continuously improves the stewardship strategy in adherence with Stanford University's stewardship standards.
  • Provides project management and administrative coordination for all stewardship and annual appeal activities. Works with colleagues to develop and implement programs that provide comprehensive reporting to donors including coordinating with program and communication staff to create quality content for donors, develop and produce key stewardship deliverables, including written (hard copy, email or online content), video, or events.
  • Responsible for gift acknowledgement, and monitoring the stewardship needs of donors.
  • Builds a complete understanding of and a guide on endowment and multi-year fund donors intentions and bios; and shares with Faculty Director, Executive Director, and Deputy Executive Director annually; and program staff as needed.
  • Writes and edits correspondence to donors on behalf of others. Tracks the progress of acknowledgement letters, and ensures that letters are sent to donors in a timely matter that meets or exceeds the University's stewardship standards.
  • Tracks, analyzes and reports on fundraising progress against goals and objectives for specific programs, as assigned.
  • Partners with deputy executive director and other staff to assist with donor cultivation, alumni, and special recognition events including retrieving information about prospects and donors, manage data input and smart mail, and generate complex reports using the university external relations database.
  • Works with the staff and gift processing to ensure that fund expenditures are in alignment with the donor's interests and intentions.
  • Conducts research from a variety of sources and writes and edits bios and backgrounds on donors and prospects.
  • Develops and manages a nimble pipeline system to track prospects/donors; synthesize and document prospect strategies, activities, and next steps.
  • Produces and analyzes prospect data; manages complex prospect list reviews and strategic prospect segmentation and identifies, analyzes and profiles prospective donors.
  • Maintains open channels and communication with stewardship and development colleagues across the university.
  • Trains and supervises the duties of student staff and event volunteers as needed.
  • Active participation in core functions and activities of the Center including:
    • Staff meetings and retreats; professional development sessions.
    • University, division and/or center-wide committees.
    • Haas Center-wide celebration events, etc.
* - Other duties may also be assigned
Education and Experience:
Bachelor's degree and five years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
  • Strong client service orientation and attention to detail.
  • Excellent interpersonal skills, and professionalism to interact with a wide range of people at different levels of an organization.
  • Exceptional verbal and written communication skills, including the ability to edit high-level correspondence.
  • Demonstrated experience leading project teams and project management skills.
  • Proven ability to effectively and efficiently manage multiple priorities, and to continuously improve systems, amidst competing deadlines.
  • Must be able to conduct research and ability to interpret information available in a database.
  • Ability to work independently and as part of a team.
  • Tact, discretion, and experience handling confidential information.
  • Proficient in MS Office Suite and donor database applications.
  • Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.

Certifications and Licenses:

  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal skills: demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the university's administrative guide,

Applicants must submit a cover letter and resume with their application.

For more information about the Haas Center for Public Service, please visit For more information about Cardinal Service, please visit

Experience a culture of excellence.
Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Finalist candidate must successfully pass a pre-employment background check.


Location: Vice Provost for Student Affairs, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 7/16/2018
Application Due: 7/16/2030
Work Type: