Job description

Duties: Work closely with the Department Coordinator and the School's Finance Department to oversee and monitor the Department of Architecture's $7M General Operating (approx. $13M with endowments) Budget, ensuring that all expenses fall within the approved department budget. Approve, coordinate, manage, record, and track all current expense transactions for the Department. This position recommends best procurement methods to faculty and students, monitors accounts, and identifies specific budget lines to support unforeseen expenses. The incumbent also provides instruction, training, and support on Penn Financial systems for students and faculty. The Coordinator of Finance and Budget will also process invoices, purchase orders, and reimbursements and oversee accommodations for departmental guests. He/she will manage petty cash, pro card, and supplies, as well as the financial aspects of the lecture series, special events, and department meetings. He/she will also assist the Department Coordinator in updating the department manual and notifying faculty of changes to University fiscal policies. Working with sensitive financial information, and communicating with consistency, discretion, and tact, this position develops and enforces department-specific financial policies and procedures that are in compliance with both University and government regulations and requirements.

Qualifications: A Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.

Reference Number: 33-29372

Salary Grade: 026

Employment Type: Exempt

Org: Architecture

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: A-General/Professional Administrative




Diversity Profile: University



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Job No:
Posted: 7/15/2018
Application Due: 1/10/2019
Work Type: