Immigration Data Management Administrator
Basic Functions: Manage the Student and Exchange Visitor Information (SEVIS) data, support Denison's federally mandated reporting to the U.S. Department of Homeland Security (DHS) and assist with advising the international student population. Provide direct services to international students to support their persistence and success. Partner regularly with other staff in International Student Services and the Office of Off-Campus Study.
Essential Job Functions: Provide management support to International Student Services on the following: 1. Serve on a team of Designated School Officials (DSO) for F-1 students to ensure compliance with the Student and Exchange Visitor Program a. Under the direction of the Director of International Student Services, advise students on immigration, visa applications, tax filing and employment authorization. b. Assist in timely and accurate updates of Student Exchange Visitor Information System (SEVIS) records c. Coordinate Student and Exchange Program Recertification Process every two years. d. Maintain the SEVIS (Student and Exchange Visitor Information System) database - fall and spring semester registration of student records, updates for changes in majors/minors, campus and home addresses, phone numbers, etc. e. Manage employment authorization application process; Optional Practical Training and Curricular Practical Training for internships. Manage SEVIS reporting requirements for students during 12 months of OPT. Oversee OPT STEM Extension application process; review initial training plans and biannual review of self-evaluations. f. Support institutional compliance with government regulations that impact international students; provide appropriate application of the Code of Federal Regulations regarding F-1 non-immigrant student visas; provide support for Social Security applications & State of Ohio ID's g. Assist with visa applications and denials 2. Coordinate ongoing education for students about their legal rights and responsibilities in order to remain in lawful F-1 student status; a. Conduct campus educational meetings, trainings, workshops. Maintain website information for stakeholders. Support the work of three offices: International Student Services, Off-Campus Study and Human Resources: 1. On behalf of International Student Services Office, the administrator will: a. Manage record-keeping and coordination of business processes for F-1students using enterprise management systems, such as Ellucian/Banner b. Advise F-1 on requirements to maintain status c. Provide guidance on and interpretation of federal nonimmigrant regulations; assist with campus stakeholder awareness of procedures and guidelines, rules and regulations related to F-1 students d. Administer SEVIS-related and regulatory updates to ensure institutional compliance e. Organize biannual meeting with Field Representative from Student Exchange Visitor Program (SEVP) and Designated School Officials (DSO's); serve as a DSO and resource for Denison's DSO team. f. Initiate I-94 (Entry/Exit record) corrections and assistance with pending or lost documents g. Engage in troubleshooting and problem solving to ensure data accuracy h. Advise on cross-cultural issues and other concerns to support student success i. Maintain presence within stakeholder communities and partner effectively with colleagues in units across campus j. Share coordination roles for some ISS and OCS programming, including orientation support. 2. On behalf of Off-Campus Study Office, the administrator will: a. Provide additional management support related to tasks as assigned. b. Conduct visa research for students studying abroad for a semester and short-term study c. Advise students and faculty on how to obtain a visa for foreign study d. Update the internal tracking database for foreign students e. Support use of Terra Dotta for data collection and student advising 3. On behalf of Human Resources, the administrator will: a. Coordinate employment status petitions with outside counsel for H1B, O1, Q, and other valid non-immigrant statuses for employment purposes b. Coordinate with outside counsel on permanent residency applications for faculty and staff; collaborate with academic departments and beneficiaries to develop required documentation c. Consult with Provost Office on international faculty hires d. Monitor employment validity periods to ensure faculty and staff remain in status e. Update Ellucian/Banner system with visa types and validity periods; develop reports to assist in monitoring cases Perform other duties as assigned.
Minimum Qualifications: Bachelor's degree, or equivalent combination of education and experience; demonstrated expertise with SEVIS and SEVIS reporting; understanding and thorough knowledge of visa types and requirements; prior administrative or office management experience. Strong organizational skills and attention to detail. Good interpersonal skills and the ability to form effective working/collaborative relationships with students, faculty, and staff members, and the ability to relate well with diverse members of the University community. Ability to work independently as well as part of a team. Must provide proof of U.S. citizenship or Permanent Residency at point of offer. Must have a current, valid driver's license and must be insurable under Denison's liability insurance policy.
Preferred Qualifications: Master's Degree in related areas of study. Previous experience working with international college and university students. Experience in a liberal arts institution or other highly student-centered environment. One year of relevant experience as a Department of Homeland Security's Designated School Official (DSO) and/or as an Alternate Responsible Officer (ARO); one year of advising students on immigration regulations (F1 or J1). Knowledge of MS Office and Student Information Systems such as Ellucian/Banner; ability to analyze data and query information efficiently and accurately. Working knowledge of Terra Dotta. Excellent written and interpersonal communication skills; demonstrated ability to work well on a team in a high volume, fast-paced international student office. Experience living/working/studying abroad. Fluency in second language such as Mandarin Chinese, Vietnamese, or other Asian languages.