Fiscal and Administrative Assistant

Job description

Working Title: Fiscal and Administrative Assistant

Position Type: University Operational and Administrative Staff

Department: Office of the University Registrar

Location: Charlottesville

Posting Date: 07-13-2018

Posting Summary:
The Office of the University Registrar (UREG) is accepting applications for a Fiscal and Administrative Assistant. UREG ensures the accuracy, integrity, and security of the academic records of the University. UREG also provides academic record services to students, faculty, staff, alumni, and other constituents in support of the purpose and goals of the University through proactive outreach and communication.

The Fiscal and Administrative Assistant provides support to UREG by assisting the University Registrar in developing, preparing, and managing UREG's budget, processing purchase orders, processing/documenting daily receipts and deposits of fees collected in UREG, preparing and submitting supply orders, and preparing monthly reconciliation reports and maintaining supporting documentation. The Fiscal and Administrative Assistant also provides scheduling support to the University Registrar by scheduling meetings, preparing meeting materials, and maintaining confidentiality. This position also provides back-up support to other UREG teams during peak service times (academic records, course scheduling, certification) as needed.

A high school diploma and up to four years of administrative experience in an office environment is required. A Bachelor's Degree and up to four years of experience in both fiscal and administrative support - processing payments, preparing budgets, scheduling calendars, drafting correspondence, etc., is preferred.

Candidates must possess strong oral communication skills, competent writing skills, and the ability to attend carefully to details in both fiscal and administrative tasks. Candidates are required to possess the ability to balance multiple projects/tasks calmly and professionally. The ability to work effectively with a diverse community of students, faculty, and colleagues is essential. Knowledge of accounting principles is preferred.

To apply, visit and search on Posting Number 0623653. Complete an application online, attach a cover letter, curriculum vitae/resume, and contact information for three references.

Please note: The cover letter should address how your knowledge, skills, and professional or personal experiences have prepared you to succeed in this position, discuss your professional goals and the ways in which you hope this opportunity will help you work toward those goals, describe your potential contributions to excellence through diversity, equity, and inclusion in the workplace (for help in developing this statement, please visit, and include one-two sentences about each of your references, your relationship to them, and why you selected them.

The first review of applications will start on August 1, 2018. However, the position will remain open until filled.

Questions related to the application can be directed to Zach Harpine at [email protected]

The University of Virginia is an Equal Opportunity/Affirmative Action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.

Required Knowledge, Skills and Abilities:
Strong oral communication skills: listens carefully and accurately, demonstrates patience with colleagues and customers, speaks kindly and professionally at all times.

Competent writing skills: can draft simple, professional correspondence (email) and documents with minimal supervision, writes in complete sentences, demonstrates understanding of formal, professional standards for written communications.

Demonstrated ability to attend carefully to details in both fiscal and administrative tasks: infrequently makes careless errors.

Strong organizational skills: demonstrated ability to break larger assignment into multiple tasks; can track progress on multiple projects at one time without losing track of their own or other's progress; can assist supervisor by tracking and organizing materials and tasks.

Cultural competency: able to work and communicate effectively with diverse community of students, faculty, and colleagues.

Ability to balance multiple projects/tasks calmly and professionally.

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Job No:
Posted: 7/14/2018
Application Due: 9/6/2018
Work Type: