Research Program Manager
I. JOB OVERVIEW
Job Description Summary:
The George Washington University's Elliott School of International Affairs is one of the world's leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.
The Elliott School seeks a Research Program Manager to provide leadership in all areas related to finance and administration. This role works with Elliott School, GCAS and OVPR staff to improve all existing systems or implement new systems where none exist specifically for the management of grants, contracts and gifts/endowments. This role also plays a critical role in facilitating process improvements including but not limited to account management and reconciliation, document workflow and any Elliott School commitments. Assists with updating existing Elliott School policies, internal controls, accounting standards, and procedures as necessary. Specific responsibilities include:
• Reviews and reconciles award expenditures and budgets monthly.
• Meets monthly or quarterly with Principal Investigator (PIs) to review award expenditures and makes adjustments and revisions, as necessary.
• Projects and forecasts future award expenditures.
• Manages budgets and compliance timelines throughout the award.
• Reviews requests for subcontractors and consultants terms and consults with PI accordingly.
• Advises PI on various issues regarding awards/projects. Meets monthly or quarterly with assigned PIs to review their proposals, sponsored project activities, any potential changes in their teaching coverage, hiring and other issues.
• Ensures compliance with Federal and sponsor regulations and terms of award; and oversees compliance with all institutional policies and guidelines for sponsored projects.
• Serves as primary liaison for fiscal and administrative matters with all entities with the university such as Accounts Payable, Procurement, Payroll, Office of Vice President for Research (OVPR) and Grants and Contracts Accounting Services (GCAS)
• Meets regularly with Research team to review and discuss any sponsored related issues.
• Reviews the effort reports and coordinates the effort certification process for assigned PIs semi-annually.
• Establishes and maintains grant and contracts files electronically according to the department's internal procedures.
• Updates appropriate departmental established databases and trackers.
• Assists with maintaining and updating discretionary fund accounts for PIs.
• Assists with training ESIA staff on grant and finance activities.
• Maintains familiarity with federal grant and contract regulations.
• Assists grant preparers and research staff with development of budgets and financial justifications. Works with Elliott Schools research centers/institutes' staff and finance staff to track revenue and expenses.
• Reviews expense reports and ensures compliance with ESIA and GW purchase, expense, travel and reimbursement policies• Enhances professional knowledge and skills by attending conferences, training sessions, workshops/seminars and reviewing published literature.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
-Experience in higher education and grants management strongly desired.
-Experience in Banner, Oracle Financials and advanced Excel preferred.
- Strong analytical and writing skills are preferred.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Elliott School of International Affairs (ESIA) Family Research Administration Sub-Family Research Program Administration Stream Individual Contributor Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30 - 5:30 Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007431 Job Open Date: 07/13/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
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- Cover Letter
Documents needed to Apply
- Cover Letter