I. JOB OVERVIEW
Job Description Summary:
The George Washington University School of Medicine and Health Sciences Dean's Office is seeking an Administrative Manager. This position will serve as Administrative Manager for the administrative areas within the School of Medicine and Health Sciences (SMHS) academic support areas, which fall under the purview of the Senior Associate Dean for M.D. Programs, as well as the Vice President for Health Affairs (VPHA).
Primary responsibilities are for resource planning, including managing administrative staff, allocating human capital & other resources, and budgeting & other financial responsibilities.
Responsibilities include, but are not limited to:
Manages administrative personnel within the academic support and VPHA areas, to include direct supervision and proper support to students, residents, and deans, while improving efficiencies.
Works with the Sr. Associate Dean for M.D. Programs, HR, and SMHS Finance to assess staffing levels, quality, and make recommendations for short and long range improvements.
Provides oversight to annual and occasional events such as graduation, orientation, grand rounds, and other student and resident -related activities, to include execution of contracts.
Works with the Sr. Associate Dean for M.D. Programs and SMHS Finance Office on deriving annual budgets, quarterly forecasts, and long range financial planning. Manages budgets and business activities to ensure compliance with established University and SMHS guidelines.
Develops and recommends budgets, to include but not limited to, preparing and presenting financial and statistical reports/statements that reflect the actual and/or proposed utilization of expense dollars, in conjunction with departments, Sr. Assoc. Dean, and Finance Director, based on strategic needs of the unit.
Performs regular detailed analysis of complex and routine budgets and fiscal matters, to support executive decisions that are made.
Approves and manages human resource actions, to include but not limited to, approving change-in-status forms, reviewing and approving payroll distribution and related information, merit salary program activities, and related human resource activities; manages performance review process.
Oversight of timekeeping process to ensure regulatory requirements and internal controls are met.
Recommends procedural and/or policy changes and enhancements to improve budget management, and other related business activities.
Responsible for all aspects of internal controls throughout departments, particularly in the area of cash management (deposits), billing, and procurement, to include expense reporting.
Manages billing and/or accounts receivable activities.
Serves as the space planner for the work area, to include interacting with building management and other internal staff on office space matters.
Ensures new staff are set up with appropriate resources and equipment, as well as appropriate training.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
May have to work occasional evenings or weekends, based on events, such as graduation.Preferred Qualifications:
Ability to multi-task work assignments, and to function within a team-oriented work environment is crucial
Must be able to work with a range of constituents, including students, residents, administrative staff, and deans.
Should have experience managing small projects.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Administration Sub-Family Administrative / Operations Stream Management Level Level 2 Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Monday-Friday Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007361 Job Open Date: 06/22/2018 Job Close Date: 07/14/2018 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * What is your expected salary range?
(Open Ended Question)
- * Do you currently work at GW?
- Cover Letter
Documents needed to Apply
- Cover Letter