Administrative Associate

Job description


Job Description Summary:

The George Washington University School of Medicine and Health Sciences (SMHS) Dean's Office is seeking an Administrative Associate to support multiple senior leaders within SMHS in providing administrative support including: scheduling meetings, preparing minutes, maintaining calendars, processing and researching informational requests, and handling logistics related to larger and off-site meetings.

Reporting directly to the Administrative Manager, primary responsibilities include:

Prepares and researches documentation for meetings and projects for multiple senior leaders. Supports projects through research, data gathering, analysis and formatting; prepares documents for final distribution.

Schedules meetings including: reviewing calendars to check for document preparation and overlap, preparing SMHS forms for meetings and classroom with equipment functionality, and preparing expense forms in compliance with the SMHS guidelines.

Acts as a liaison between departments or agencies, participates in group meetings with contributing centers and funding agencies to solve problems, report findings, and facilitate workflow.

Collects, gathers, proofs, and enters data for the final submission of the LCME DCI in proofing iterations and verifying data prior to entry.

Handles inquires and requests independently within established procedures.

Assists colleagues with the completion of projects to meet deadlines.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Experience providing administrative support to executive management.

Excellent customer service, organizational and quantitative skills, written and oral communication skills, and attention to detail.

Proficient computer skills and in-depth knowledge of MS Office Suite


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Administration Sub-Family Administrative / Operations Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 9am-5pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007435 Job Open Date: 07/13/2018 Job Close Date: 07/27/2018 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is your salary range expectation?
    (Open Ended Question)
  2. * Do you currently work at GW?
    • yes
    • no

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents





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      Job No:
      Posted: 7/14/2018
      Application Due: 7/20/2018
      Work Type: