Performance Program Coordinator

Job description

Hyde Park Campus

21207 Music

About the Unit
The Department of Music at the University of Chicago is a world-renowned center for research and teaching of Music Composition, Ethnomusicology, and Music History and Theory. Its acclaimed faculty includes scholars and composers who are prominent leaders in their fields. The Department offers both undergraduate and graduate degrees in Music, and sponsors a wide-ranging, co-curricular Performance Program that involves over 750 musicians in 100+ concerts each season. The Performance Program's eighteen ensembles and programs, closely integrated with the academic offerings of the Department, cover a wide range of musical genres, historical periods, and cultural settings, and offer UChicago students exceptional opportunities to develop their musical skills and expand their artistic horizons. The overall management, promotion, and development of the Performance Program is guided by the Director of Performance Programs, who supervises an artistic staff of part-time and full-time directors as well as a full-time support staff of four, which includes the Musical Performance Program Coordinator.

Job Information

Job Summary:

The Musical Performance Coordinator provides both scheduling and logistical support for the Department of Music Performance Program for rehearsals, concerts, workshops, and other activities across campus, and provides scheduling and logistical support for additional public events scheduled by Department of Music faculty. The Performance Program Coordinator ensures the smooth operation of all Performance Program events through careful, detailed pre-planning as well as on-site management (either in person or via student assistance) of backstage and front-of-house operations for concerts and other events.

This is a full-time (37.5 hours per week), benefits-eligible position.

Job candidates: please ensure the required documents as listed below are submitted.


  • Schedule concert dates, rehearsals, and other Department and University events in Fulton Recital Hall and other performance venues on campus.
  • Maintain a comprehensive calendar of all Department of Music activities, resolving date conflicts and event overlap as needed.
  • Arrange technical support and hall managers for all events in Fulton Recital Hall and for major Performance Program events elsewhere on campus.
  • Serve as liaison between the Logan Arts Center staff and the Department of Music Performance Program staff for scheduling and logistics.
  • Hire student assistants for Performance Program operations, and manage their weekly schedules and task assignments (for rehearsal set-up, instrument moving, ushering, front-of-house management, etc.).
  • Manage Tea-Time Concert Series for the Department of Music (including confirming performers, coordinating logistics, printing programs, and house-managing for concerts).
  • Order reception food, soloist flowers, and other support items as needed for Performance Program and Department of Music events.
  • Assist the Director of Performance Programs with database maintenance, piano tuning and instrument repair scheduling, and related projects as needed.
  • Oversee audition sign-ups for all performance ensembles at the beginning of the academic year, and sign-ups for annual lesson stipend auditions and biennial Concerto Competition.
  • Serve as house manager and reception coordinator for all University Symphony concerts and for Gilbert & Sullivan Opera Company performances in Mandel Hall, and for other departmental performances in Rockefeller Chapel and Logan Arts Center as needed (primarily during weekend evenings, as scheduled in advance; approximately 10 times per year).
  • Other duties as assigned.

  • Background in music required. Familiarity with concert protocol as well as basic knowledge of composers, instruments, and musical terminology required.
  • Ability to identify and understand priorities, manage work flow successfully, and meet deadlines for concurrent projects required.
  • Ability to manage interpersonal relationships successfully and to utilize clarity, tact, and courtesy when interacting with patrons, faculty, staff, and students required.
  • Ability to recognize and resolve or refer problems required.
  • Ability to work independently, without close supervision, required.
  • Ability to use or learn a wide range of position-related software required.
  • Ability to work occasional weekends and evenings required.
  • Good communication skills, both written and spoken, required.
  • Ability to make introductory announcements at concerts with clarity and poise required.

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required.

  • Experience working in higher education or in the non-profit industry preferred.
  • Experience booking venues and working with calendar programs preferred.

Technical Knowledge or Skills:
  • Proficiency in database management required.

Working Conditions and Physical Requirements:
  • Ability to work independently, without active supervision, in an office that is located in a different building from the rest of the Performance Program Staff.
  • Ability to complete specified tasks in prescribed amount of time essential.
  • Ability to sit at a computer for 2-4 hours at a time necessary.
  • Periodic walking to other campus locations required.
  • Ability to lift up to 25 lbs. necessary.
  • Some evening and weekend work required, as scheduled in advance.

Required Documents:
  • Cover letter which is to include your interest in this position and information about your training and experience in music
  • Resum
  • List of references (minimum: 3), plus contact information

NOTE: When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 7/14/2018
Application Due: 8/23/2018
Work Type: