Administrative Assistant

Job description

Administrative Assistant

University of Puget Sound

Job ID: 4295

Location: School of Music

Full/Part Time: Part-Time


Position Description:
The Administrative Assistant in the School of Music plays an important role in the effective operation of the music program by supporting the School of Music office in a variety of functions. These include providing reception for the School of Music office; undertaking special and recurring projects; editing department website, updating social media platforms, performing standard clerical duties; and completing other duties as assigned.
This is a .75 FTE position, nine-months per year from mid-August through mid-May, Monday through Friday, 8:00 am to 5:00 pm.

  • Reception: For School of Music students, faculty, staff, and public. Respond to general inquiries by telephone, email, and in person. Serve as liaison with other departments across campus.
  • Clerical duties: Attend to the general day-to-day operation of the music office, gather statistics and maintain spreadsheets/databases, prepare reports and contracts as needed. Trouble shoot computer, printer, and phone issues of faculty.
  • Assist in web management: Post and update all music events throughout the year, gather news from the faculty for the School of Music Faculty News page, add/update bios and pictures of faculty and staff, update all other pages when needed with text, photographs, and videos.
  • Social media: Manage the School of Music social media platforms, collaborate with the Music Recruitment Coordinator and the Outreach and Events Coordinator in creating and managing content, maintain a production schedule.
  • Oversee room scheduling for the music building.
  • Register students for applied music lessons.
  • Assist in hiring, managing, and assigning staff accompanists.
  • Oversee, coordinate, and end-of-term student performance exams (performance juries).
  • Schedule, administer, and process course evaluations.
  • Special and Recurring Projects: Work with professional staff, faculty, or independently on scheduled or unscheduled projects as they arise.
  • Assist in reception planning for on and off campus events, coordinate with catering and work out logistics with managers (hotels, university). Respond to building maintenance needs; request services from Tech Services, Facilities, and Media Services as needed. Assist faculty with the annual concerto/aria competition. Other duties as assigned.
Supervisory Responsibilities: Supervise a student assistant in web management and social media
  • Minimum high school diploma.
  • Minimum one year of general office experience.
  • Outstanding interpersonal and communication skills.
  • Ability to handle multiple tasks simultaneously.
  • Keen attention to detail and ability to produce work accurately.
  • Strong organizational skills.
  • Knowledge of Microsoft Office required (Word, Excel, Outlook); PeopleSoft knowledge desired.
  • Knowledge of web page editing desirable.
  • Rudimentary understanding of music desirable.
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community

Diversity Statement:
  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
This position is non-exempt from the provisions of the Fair Labor Standards Act.
Puget Sound offers a generous benefits package. For more information, visit:
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.
Required Documents:
Applications submitted without the required attachments will not be considered.
  • Resume
  • Letter of Interest

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA





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Job No:
Posted: 7/13/2018
Application Due: 7/19/2018
Work Type: