Human Resources Manager (REQ. 28302)
Under the general direction of the Director of Human Resources, the Human Resources Manager administers the benefits program for all Law School staff including staff personnel FMLA leaves in collaboration with Campus Human Resources. The Incumbent directs internal and external recruitment for all staff personnel positions at the School. The Manager oversees the safety and wellness programs for the Law School. The administrative functions of the position include, but are not limited to, implementing record retention policy, tracking service credit awards and producing monthly, quarterly and annual personnel reports. The candidate independently prioritizes work, and handles highly confidential information on a routine basis. The Manager serves as a back-up in the absence of the Director of Human Resources.
- Advanced knowledge of University Personnel and Payroll policies, procedures, and organizational structure.
- Advanced skill in using a PC, with proficiency in using Microsoft Office software in a Windows environment. (Word, Excel, Outlook, etc.) Demonstrated knowledge of how to access and navigate the Internet.
- Ability to work independently with minimal supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities, and in the execution of additional duties as assigned.
- Demonstrated skill in establishing priorities which accurately reflect the relative importance of job responsibilities. Ability to work with frequent interruptions, distractions, and changing priorities and deadlines.
- Excellent interpersonal skills, including the ability to interact effectively senior level administrators, staff, faculty, students, and the public using tact and diplomacy.
- Excellent skill in writing and editing grammatically correct and logically organized documents such as memos, correspondence, and job postings.
- Demonstrated ability to maintain strict confidentiality of information related to financial and personnel matters.
- Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and to prepare financial analyses.
- Ability to prioritize and adjust heavy workload to meet various deadlines.
- Skill in organizing material and information in a systematic way so as to optimize efficiency and minimize duplication of effort.
- Demonstrated ability to make oral, group, or one-on-one presentations for the purpose of providing information, explaining policies and procedures, and answering questions.
- Excellent skill in counseling techniques to assist staff with sensitive benefits issues with utmost discretion and confidentiality as required by Health Information Privacy (HIPAA) regulations.
- 3 to 5 years of experience working in an administrative department, preferably at an institution of higher education.
- Advanced knowledge and experience in using UCLA programs such as: Employee Database System (EDB), Payroll Time Reporting systems (PTR), Online Financial System Reports (OFSR), Query Data Base (QDB) and the web-based People Admin System.
- Advanced knowledge of the University benefits programs and procedures including group insurance regulations and various University sponsored benefits plans in order to provide employee benefits counseling.
- B.A. degree preferred.
UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct