Administrative Coordinator

Job description


Job Description Summary:

The Office of Research Administration of the Milken Institute School of Public Health is seeking an Administrative Coordinator, who will be responsible for providing administrative and programmatic support to the Senior Associate Dean for Research and the office.

Responsibilities include:
• Provide administrative support, demonstrating professionalism, discretion and excellent communication and customer service skills.
• Manage schedule/calendar, screen and handle telephone communications, prepare and brief the Senior Associate Dean on upcoming meetings and weekly events, by conducting research and ensuring that information is provided in advance of meetings.
• Work with partners throughout the school and participants from external organizations to manage high priority events for the office. Ensure every aspect of an event is accounted for and communicate regularly with relevant groups to ensure cohesion.
• Reserve conference rooms, plan and execute events, set up AV equipment, coordinate catering and oversee other logistics. Coordinate smoothly with other departments such as External Affairs, IT, etc.
• Organize meetings and provide support by taking minutes, preparing agendas, and coordinating attendance of participants from GW and outside organizations.
• Create travel itineraries, make travel arrangements, process travel reimbursements.
• Serve as the main administrative point of contact for the office.
• Create and edit various communications, including announcements, invitations, briefing materials, letters, and memos. Provide English editing of documents.
• Serve on special projects and coordinate office support with administrative staff throughout the school and within central GW offices.
• Utilize knowledge and understanding of fundamental office operationsto identify issues, analyze alternatives, prepare detailed recommendations and assist in planning, developing and implementing projects and programs at the direction of the Senior Associate Dean. Create and memorialize new departmental procedures and lead process improvement efforts.
• Support research administration activities, by tracking research proposals and assisting with grant preparation. Help with development of administrative tracking systems for research proposals.
• Assist with basic research and searches on internet, Google (Google Scholar), PubMed (Medline) and other relevant databases.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• Excellent written and verbal communication skills
• Very good working knowledge of Microsoft Office (Word, Powerpoint, Excel), emails systems (google and Gmail based)
• Impeccable professionalism
• Strong customer service skills
• Creative thinking and willingness to learn
• Ability to multitask, high productivity
• Bachelors degree (public health, management, business, communications or any other relevant field) preferred
• Work experience in similar or relevant fields or organizations


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Mon-Fri, 8:30am-5:30pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007416 Job Open Date: 07/10/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3





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    Job No:
    Posted: 7/13/2018
    Application Due: 7/24/2018
    Work Type: