Program Coordinator, Central Asia Program
Job Description Summary:
I. JOB OVERVIEW
The George Washington University Elliott School of International Affairs is one of the world's leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.
The Elliott School's Institute for European, Russian and Eurasian Studies (IERES) currently seeks a Program Coordinator. Reporting to the Director of the Central Asia Program (CAP) under limited supervision, the Program Coordinator manages the operational and administrative duties for the office, including managing events and the related financial tasks. Specific responsibilities include:
• Event management: Manages all logistics of CAP events, including coordinating travel and accommodation logistics for speakers, collecting information from speakers, finding and reserving event space, coordinating catering, advertising/publicizing events (including designing posters and flyers, preparing and sending email announcements to over 10,000 recipients, working with Elliott School Public Affairs team, working with relevant GW departments for advertising, contacting external contacts for advertising), on-site management for events (setting up event space furniture and technology, solving on-site technical problems), supervising support staff helping at events.
• Financial management: Manages and tracks spending on CAP fund and all external grants (usually about 6 grants). Manages all program resources, processing reimbursements, purchase orders, honoraria, and invoices, all financial aspects from events (processing reimbursements for speakers, paying for hotels/event space/etc., tracking all event expenses in the budget). Manages all program pcard expenses through iBuy. Administers Grants and Sponsored Projects, including grant proposal and budget development, budget tracking, assisting with close-out procedures, assisting with writing final reports.
• Program administration: Manages administration of all CAP sub-programs, including the CAAF fellowship ,student research paper competition, travel grants, the visiting fellowship programs, and new programs as added. This includes advertising, collecting submissions, coordinating travel, providing back-up support for visa processing, and other related duties.
• Operations management: Orders office supplies; coordinates with director in hiring assistants; trains assistants; delegates tasks to assistants; provides back-up support for IERES office management.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
• Exceptional organizational skills, attention to detail
• Event planning experience
• Background in European and Eurasian studies, if possible on the Central Asian region
• Knowledge of Russian
• Academic background and previous work with students or visiting scholars
• Prior professional experience in either project or program management
• Excellent communication and interpersonal skills
• Strong, demonstrated teamwork skills
• Knowledge of Microsoft Office, specifically Word, Excel
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Elliott School of International Affairs (ESIA) Family Academic Affairs Sub-Family Program Administration Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday 8:30 - 5:30 Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S007413 Job Open Date: 07/10/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
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- Cover Letter
Documents needed to Apply
- Cover Letter