Hyde Park Campus
23323 SSD Center Operations
About the Unit
The Section of Gastroenterology, Hepatology at The University of Chicago is consistently ranked among the best specialty nationally by U.S News and World Report. With nearly 30 specialists on staff, our program plays a leading role in the understanding of digestive diseases and in developing innovative and successful treatments for patients. Since forming the nation's first full-time department of gastroenterology in 1927, our physicians have continually improved treatments for digestive tract and related disorders by combining medical research, education, and patient care at the highest level.
Reporting to the faculty director, the Project Coordinator helps the director strategize time-sensitive administrative matters and follows through on execution. Oversees routine administrative tasks in a fast-paced work environment as well as non-routine administrative support for center activities, as needed.
- Manage email correspondence, notifying director of incoming communications that require immediate attention
- Assist with director's scheduling, updating calendar event details as necessary
- Establish administrative processes for filing and documentation in order to facilitate and develop center activities
- Facilitate director's travel arrangements when necessary
- Create dossiers and travel itineraries to prepare director for meetings and events
- Concisely summarize center activities for general internal and external use
- Submit expense reports through GEMS
- Proofread and edit material written by others
- Track requests for letters of recommendation, alleviating administrative burden and meeting submission deadlines for requests
- Log daily activities and current project statuses to maintain project momentum, regularly updating director as to any significant deviations or changes
- Ability to maintain calm and courteous demeanor and to work productively despite heavy workload and competing priorities required
- Ability to work on multiple projects simultaneously, set priorities, and meet short deadlines in fast-paced environment required
- Ability to manage confidential information with discretion required
- Ability to use appropriate resources to resolve issues required
- Ability to follow issues through to resolution required
- Excellent organizational skills required
- Attention to detail required
Education, Experience or Certifications:
- Bachelor's degree required.
- A minimum one year of administrative, data, or research-related experience in an academic or corporate setting required
Technical Knowledge or Skills:
- Demonstrated knowledge of Gmail, Google Calendar, MS Excel required
- Proficiency with MS Word, MS PowerPoint required
- Proficiency with Adobe Acrobat, Photoshop, Illustrator, MS Publisher, or their equivalent, a plus
- Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualifications
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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