Project Coordinator

Job description

Hyde Park Campus

23323 SSD Center Operations

About the Unit
The Section of Gastroenterology, Hepatology at The University of Chicago is consistently ranked among the best specialty nationally by U.S News and World Report. With nearly 30 specialists on staff, our program plays a leading role in the understanding of digestive diseases and in developing innovative and successful treatments for patients. Since forming the nation's first full-time department of gastroenterology in 1927, our physicians have continually improved treatments for digestive tract and related disorders by combining medical research, education, and patient care at the highest level.

Job Information

Job Summary:

Reporting to the faculty director, the Project Coordinator helps the director strategize time-sensitive administrative matters and follows through on execution. Oversees routine administrative tasks in a fast-paced work environment as well as non-routine administrative support for center activities, as needed.


  • Manage email correspondence, notifying director of incoming communications that require immediate attention
  • Assist with director's scheduling, updating calendar event details as necessary
  • Establish administrative processes for filing and documentation in order to facilitate and develop center activities
  • Facilitate director's travel arrangements when necessary
  • Create dossiers and travel itineraries to prepare director for meetings and events
  • Concisely summarize center activities for general internal and external use
  • Submit expense reports through GEMS
  • Proofread and edit material written by others
  • Track requests for letters of recommendation, alleviating administrative burden and meeting submission deadlines for requests
  • Log daily activities and current project statuses to maintain project momentum, regularly updating director as to any significant deviations or changes

  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload and competing priorities required
  • Ability to work on multiple projects simultaneously, set priorities, and meet short deadlines in fast-paced environment required
  • Ability to manage confidential information with discretion required
  • Ability to use appropriate resources to resolve issues required
  • Ability to follow issues through to resolution required
  • Excellent organizational skills required
  • Attention to detail required

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required.

  • A minimum one year of administrative, data, or research-related experience in an academic or corporate setting required

Technical Knowledge or Skills:
  • Demonstrated knowledge of Gmail, Google Calendar, MS Excel required
  • Proficiency with MS Word, MS PowerPoint required
  • Proficiency with Adobe Acrobat, Photoshop, Illustrator, MS Publisher, or their equivalent, a plus

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 7/13/2018
Application Due: 8/23/2018
Work Type: