Coral Gables, Florida
Jul 12, 2018
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Manager, Contract Administration is responsible for the initial review and maintenance of all University contracts. The position requires careful review and significant analysis of contract requirements, special provisions and terms and conditions to ensure compliance with appropriate laws, regulations, and the University’s policies and procedures; demonstrable skill in negotiating and understanding contract provisions and risk allocation; strong analytical and reasoning skills; excellent judgment; and the ability to clearly and effectively convey risk assessments to internal stakeholders.


  • Assist in the activities of the Office of Business Services, from simple and routine to complex contractual arrangements of strategic importance to the University.
  • Work closely with, and provide daily support, to the Director, Contract Administration and Associate Vice President, Business Services in reviewing, drafting, analyzing and negotiating a broad range of agreements, including, but not limited to, consulting agreements (both inbound and outbound), amendments, non-disclosure agreements, affiliation agreements, photography/filming agreements, memorandums of understanding, license agreements, services agreements, performance agreements, sponsorships, student exchange agreements, vendor agreements for the acquisition of goods and services, equipment leasing agreements, etc. and related documents;
  • Conduct in-depth analysis of contract requirements, special provisions and terms and conditions to ensure compliance with appropriate laws, regulations and University policies.
  • Engage with internal clients and third parties to review and negotiate contract terms.
  • Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.
  • Advise and counsel internal clients with respect to contract and compliance issues.
  • Coordinate final review of the agreements and contracts with Director, AVP and/or General Counsel.
  • Ensure approval and execution of contracts in accordance with University policies.
  • Develop, maintain, and revise (as needed) contract templates and contracting guidelines to ensure uniform general contract terms and conditions are used.
  • Assist Director with negotiation strategies; may lead negotiation team on special business projects and complex negotiations.
  • Review, update, and maintain contract documentation in accordance with University policies.
  • Use independent judgment and apply creativity to resolution of contract issues, in consultation with the Director.
  • Meet with contracting parties to renew, modify or terminate agreements, as needed.
  • Maintain contract database with all executed contracts and agreements.
  • Prepare cease and desist demands to outside entities for the unauthorized use of University intellectual property.
  • Additional duties as assigned.


  • Ability to multi-task and work effectively and efficiently to meet deadlines in a dynamic and fast-paced environment; ability to develop, prioritize, and accomplish goals
  • Excellent, professional written and verbal English skills indicative of a superior ability to interface effectively with attorneys, physicians, executives, and other key stakeholders, both internal and external
  • Possesses a positive, problem-solving attitude and flexibility
  • Desire to learn and expand skill set
  • Discreet and able to maintain strict confidence concerning sensitive matters and transactions
  • Strong and demonstrable skill in negotiating and understanding contract provisions and risk allocation
  • Exceptional attention to detail
  • Able to work independently with minimal direction; willing to take instruction when given
  • Strong analytical and reasoning skills, excellent judgment and the ability to make decisions and assess acceptable levels of business risk
  • Ability to work in a team environment
  • Ability to analyze and improve business process
  • Excellent working knowledge of Microsoft Office (including Word and Outlook) and Adobe
  • Basic understanding of laws and regulations impacting University, including, but not limited to, FERPA, HIPAA, FCPA, GDPR, Stark law and Anti-Kickback statute


  • J.D. preferred; Bachelor’s degree from a reputable, accredited university.


  • 5+ years’ contract drafting, negotiation and management work experience preferred
  • Experience in higher ed and/or healthcare a plus, but not required
  • Experience working with a contract lifecycle management system a plus, but not required
Apply online. Position #5559606

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!


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