Director of Event Management

Location
Selinsgrove
Posted
Jul 12, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Director of Event Management
Susquehanna University


About Susquehanna
As a living, learning and working community, Susquehanna University affirms its commitment to being an engaged, culturally inclusive campus. As we seek to embody the rich diversity of the human community, we commit ourselves to the full participation of persons who represent the breadth of human difference. The university encourages candidates from historically underrepresented groups to apply. Susquehanna University is an Equal Opportunity Employer.

Susquehanna University is a national liberal arts college committed to excellence in educating students for productive, creative and reflective lives of achievement, leadership and service in a diverse, dynamic and interdependent world. Its more than 2,200 undergraduates come from 35 states and 22 countries, and all students study away through Susquehanna's unique Global Opportunities program. Susquehanna University's 325 acre campus, noted for its beauty, is located in Selinsgrove, Pennsylvania, 50 miles north of Harrisburg in the scenic Susquehanna River Valley, about a three hour drive from Philadelphia, Washington, D.C., and New York City. For more information, please visit https://www.susqu.edu.

Position Summary
The Director of Event Management functions as a strategic business leader for all aspects of university events. The Director will manage a team and oversee the strategic execution of events which includes budget management, event logistics, effectively communicating with key stakeholders, planning and managing events, staff, vendor relationships, and collaborating effectively with all departments to present the university in the best possible light at all times. This position requires a mix of strategy and execution and a deep passion for the power of events to bring people together.
Specific Responsibilities
  • Leads the strategic execution of events which includes budget management, event logistics, effectively communicating with key stakeholders, planning and managing events, staff, vendor relationships, and collaborating effectively with all departments to present the university in the best possible light at all times.
  • Develops short and long-term goals with measurable outcomes to ensure the continuance of quality events. Enhance the development of new programs and services to meet customer needs.
  • Gather and analyze data, organize and implement procedures that will help to evaluate the effectiveness of day-to-day operations that can result in improvements.
  • Partner with faculty to create high school programs including workshops and summer camps.
  • Coordinate all aspects of commencement week and convocation activities.
  • Coordinate marketing for all high school programs, Institute for Lifelong Learning and Kids College in partnership with University Communications.
  • Direct facility and services scheduling, including the university calendar
  • Partner with key stakeholders to reduce scheduling conflicts and utilize all venues effectively.
  • Responsible for oversight of the Degenstein Campus Center, maintain student free time and space and manage aesthetics (posters, wall projects etc.).
  • Manage Event Management web page(s), including on-line registrations and payments.
  • Responsible for the Senshu program, Institute for Lifelong Learning Kids College, the Box office, The Artist Series and the Switchboard with administrative support for the Theater department.
  • Responsible for grant writing for Institute for Lifelong Learning and Kids College.

    Required Qualifications
    Knowledge, Skills, Abilities
    Skilled in all aspects of event planning / management, including thorough understanding of effective design, organization and production of quality events; Exceptionally strong organizational and time management skills; detail oriented; Demonstrated ability to set priorities that take into consideration job responsibilities, deadlines, competing requirements and complexity; Must have excellent interpersonal skills and be able to build strong collaborative relationships; Must have the ability to work independently and to set priorities; but also advocates team concepts and functions as a team leader; Skilled in using technology effectively; Demonstrates excellent written and verbal communication skills; Applies analytical skills and principles of rational systems to solve practical problems and deal with a variety of concrete situations where limited standardization exists; Knowledge of contract formation, event invoicing and budgeting reconciliations; Skilled in Microsoft office suite, Adobe Acrobat, copier, fax, and personal computer use. Ability to learn SMART classroom technology, EMS scheduling software, Room Viewer and calendar creator software.
    Education
    Bachelor's degree required.
    Experience
    8 years of directly related experience with increasing responsibility and the ability to demonstrate impact and proven results.
    Physical Demand
    Position requires the ability to stand or sit for extended periods of time. Position requires the ability to move about the campus. Position requires the ability to talk and to hear instruction. Position requires manual dexterity and the ability to use fingers, hands, and arms to feel, handle, and reach. Position requires stooping, crouching and bending. Position requires the ability to occasionally lift up to 40 pounds. Position requires the ability to provide regular onsite management of events including evenings and weekends.



    For full application instructions and position description, visit: http://apptrkr.com/1256505

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