Contract Specialist III - Non-Exempt, Recruitment 3334

Location
Carson, California
Posted
Jul 12, 2018
Ref
Recruitment 3334
Institution Type
Four-Year Institution

Position Information

This is a full-time, permanent (probationary) position.

Special Working Conditions: May need to use the campus cart and attend off-campus meetings periodically.

Salary Range and Max Salary

The application deadline is: Thursday, July 26, 2018
The salary range for this classification is: $4,024 - $7,068 monthly.

Conditions of Employment

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Campus Marketing Statement

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Department Marketing Statement

Department: Procurement, Contracts, Logistical and Support Services (PCLASS)

Procurement, Contracts and Support Services is comprised of the following units within the Division of Administration and Finance: Procurement, Contracts, Records Management, and Facilities Leasing and Scheduling. The mission of the department is to procure goods and services, assist and organize university needs to realize overall cost savings and cost avoidance, and to ensure compliance with all aspects of State procurement and contracting law and CSU policies.

Major Duties

Under the general supervision of the Director of Procurement, Contracts, Logistical and Support Services, the Contract Specialist III is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide. These responsibilities include assistance with long term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent¿s main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), major and minor construction/public works projects, architecture and engineering agreements. The incumbent will be responsible for administrating processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The incumbent will also be expected to procure goods and services, and other associated purchasing activities. The incumbent shall be able to apply and interpret the public code regulations, standard business practices and the CSU ICSUAM for Contracts and Procurement. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, insurance matters and annual reporting. The majority of assignments are at the advanced level.

Qualifications

Required Education:
Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis.

Preferred Education: Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification.

Required Experience:
Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.

Preferred Experience: Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience.

Required Knowledge, Skills and Abilities:
Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by:

Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process.

Ability to lead or review the work others; act promptly to actual or potential problems when required; develop long-range plans, including recommendation for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process.

Skill in: Contract writing, insurance, leases, and agreements.

Knowledge and use of PeopleSoft Financial System.

Specialized Materials:
The position responsibilities and activities may require the use of the following equipment, machinery, tools, vehicles, or office equipment: Computer, Phone, Fax, Copier, Electric Carts, Programs such PeopleSoft Financial System, Tamis System, P-Card Program, Campus MarketPlace. Proficiency in use of Microsoft Office Suite for word processing/spreadsheet tools. Various other types of office equipment such as scanners, calculators, shredders, etc., used in a business setting.

Certification: Valid drivers license

Responsibilities

This is the advanced level position in the Buyer series which typically works with a high degree of independence and has responsibility for preparing highly complex, customized contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchases campuswide, e.g., all contract development. These responsibilities include assistance with long-term planning, recommending policy and procedural changes for a particular functional area, and lead responsibility for a group of lower-level purchasing staff or clerical staff in the planning and completion of their assignments.

The Buyer Ill (or Contract Specialist Ill) may be assigned purchases or contracts for commodities and services which involve the integration of many diverse elements, are of high cost, or which entail construction projects, service agreements, repair projects, or intra-agency agreements. The Buyer Ill is the highest technical specialist for intra-agency agreements, contract development, consortium projects, public works, repair projects, and IT procurement. The majority of assignments (more than 50 percent) are at the advanced level. Other areas of responsibility typically include review and approval of licensing agreements, development of original language for technical and/or complex specifications with minimal input from customers. Incumbents must possess skills to effectively work with customers in developing specifications which are cost effective and not unduly restrictive.

40 %
-Assist in the negotiations, review, and drafting of contracts related to construction/public works, architecture, engineering, geotechnical, standard agreements, consulting agreements, nursing, teaching, clinical agreements and Memorandums of Understanding (MOU's);
-Conduct job walks and the entire contract administration of a construction project.
-Responsibilities also include assisting with review and assessment of risk and insurance issues related to contracts and agreements and their activities.
-Collaborate, advise and/or guide, Accounting Services, Facilities Services, and the campus community to facilitate their mission of meeting the goals of the campus.

30%
-Assist in long term leases, licenses and MOU's. This includes major and minor capital outlay construction contracts/agreements, hardware and software agreements, affiliation agreements, master teacher agreements, orders for independent contractors/consultants/lecturers/performing artists, and internal departmental MOU's.

20%
-Assist in procuring other services including repairs and maintenance contracts, as well as commodities such as furniture and equipment.

10%
- Other duties as assigned by the Director or designee.

To Apply Please Visit: https://www.csudh.edu/hr/job-opportunities/

To apply for this posting (Non-CSUDH Employees):
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit'

Closing Statement

California State University, Dominguez Hills, is an equal employment opportunity employer, and is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf http://www.dol.gov/ofccp/regs/compliance/posters/pdf/Supplement_English.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.

Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling University Police at (310) 243-3639.

Upon appointment all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9

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