Human Resources Specialist

Job description

Human Resources Specialist

Butte-Glenn Community College

Opening Date/Time:

Closing Date/Time: 8/8/2018 4:00 PM Pacific

Salary: Not Displayed

Job Type:

Location: Main Campus, CA

Department: Administration


Full-time/Non Exempt 40 hours per week; 12 months per year
MSC Range 5; $55,488.44 per year

Can you provide quality customer service? Are you interested in evaluating processes and systems to gain efficiency? Would you like to find ways to engage with internal customers and job applicants? If you've answered yes, this may be the position for you!

Some highlights and details associated with this position:
This position will be working in the Human Resources office on the Main College Campus, with a work schedule of Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday 8:00 a.m. - 12:00 p.m. Over the summer, that changes to Monday - Thursday 7:00 a.m. - 5:00 p.m. with Friday off.
Health benefits: The District offers several plans, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).
This year's winter break will be from December 21 - January 1 with pay.

Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center.

For 50 years, we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more.

The ideal candidate will share Butte College's commitment to our mission and values, especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 16,000 students annually, many of whom are from racially minoritized populations. 59% of Butte College students are white, 27% are Latinx, 6% are Asian, 3% are African American, 2% are Native American, and 4% are multi-ethnic. As an emerging Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities.

The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students (Download PDF reader), a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Under the direction of the assigned Administrator, performs a wide variety of complex or specialized tasks requiring the use of independent judgment and initiative in support of the District's Human Resources Information System (HRIS), employee processing, recruitment and selection activities, processes related to Affordable Care Act (ACA) compliance and the maintenance of personnel records and files. This position requires a definable body of knowledge and skills.

Representative Duties:

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk *.

  1. Responds to inquiries and provides information and assistance regarding staffing vacancies, application procedures, selection processes and Human Resources policies and procedures*
  2. Receives, processes and maintains all personnel actions and requisitions for filling authorized District vacancies; enters data into the District's automated system for circulation and accurate tracking*
  3. Coordinates the activities related to advertising and posting for all authorized staffing vacancies; uses applicant tracking system to prepare and post District job announcements and seeks approval; coordinates advertisements on various websites and in various publications; maintains accurate records for advertisements placed*
  4. Reviews submitted applications for completeness and minimum qualifications; assembles, coordinates and reviews screening criteria and interview materials with hiring committees for accuracy and job-related appropriateness; ensures compliance with established rules and regulations; initiates correspondence to applicants and Selection Committees*
  5. Organizes and coordinates the screening and interviewing processes with Selection Committees; provides Selection Committees with approved screening criteria and interview materials; trains Selection Committee members in the use of the applicant tracking system; schedules interviews; establishes time allotments; secures materials necessary to complete the processes; reviews and closes out recruitment files*
  6. Assists with maintaining employee and payroll files for student employees in the District's HRIS according to established procedures; Assists with coordination of filing room activities, ensuring compliance with records retention and disposal*
  7. Assists with maintaining records for compliance with evaluation procedures for classified and management employees*
  8. Compiles and tabulates statistical data; compiles information from various sources and prepares appropriate forms, schedules, reports and lists*
  9. Develops, processes, prepares, files and/or distributes various forms, records and reports related to Human Resources operations. Assists with processing employment verifications. Assists and provides employment records to Federal, State and local auditors*
  10. Maintains and keeps accurate records, documentation and files on job-related processes; maintains compliance with Equal Employment Opportunity policies and procedures, CA Education Code and other applicable statutes and District policies*
  11. Performs special projects within assigned areas of responsibilities; prepares reports as requested*
  12. Performs various administrative/clerical duties including but not limited to preparing, typing, updating, monitoring and maintaining a variety of correspondence, forms, reports, records, schedules, lists and files according to established procedures; performs complex calculations and technical data entry; verifies and posts information as necessary to assure completeness and accuracy*
  13. Assists with personnel matters for placement on the personnel consent agenda for the meeting of the Board of Trustees; processes Board items following Board approval
  14. Attends and participates in meetings and trainings as required
  15. Serves on a variety of District committees as requested
  16. May perform other duties as assigned within the scope of the position



  • Associate's Degree or the equivalent*
  • Graduation from High School or the equivalent**
  • One (1) year of experience working in Human Resources directly related to the duties and responsibilities of this class
* Associate's Degree education equivalency equals two years of increasingly responsible work experience for each full year (24-30 units) of college.
** High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
  • An Associate's Degree or college coursework in Human Resources or a related field.
  • Evidence of superb customer service skills.
  • Proficiency in Microsoft Outlook, Word and Excel skills.
  • Familiarity with Datatel/Colleague or another Human Resources Information System (HRIS).
  • Familiarity with NeoGov or another applicant tracking system.
  • Experience in public education.
May be acquired through education, training, and/or experience.

Knowledge of: District policies, rules, regulations and procedures; current technology in office equipment and methods including filing and computer systems and applications; letter and report writing; receptionist and telephone techniques; methods, practices, terminology and procedures used in a Human Resources Department; recruitment processes, salary placement, and new employee processing; applicable sections of State Education Code and State and federal laws, codes, and regulations concerning employee recruitment, placement, and record keeping.
Ability to: learn and interpret rules, regulations and policies and procedures regarding department activities; learn and understand collective bargaining agreements where related to positon functions; greet the public and District staff respectfully and respond intelligently to questions regarding policies and procedures and Human Resources processes; communicate clearly and effectively in both oral and written formats; comply with stringent confidentiality requirements; exercise tact in dealing with sensitive issues and situations; perform responsible clerical work with speed and accuracy; utilize Keyboarding skills commensurate with the required functions for this position; accurately gather and compile information; prepare clear and concise records and reports; establish and maintain databases and spreadsheets; maintain records accurately and with confidentiality; work independently and within a team environment with an emphasis on detail management, organization and completion of work according to established deadlines; make routine, independent decisions; independently compose correspondence and reports; use problem-solving skills; operate a variety of office equipment including a computer; make required mathematical calculations accurately and rapidly; follow oral and written directions; establish and maintain cooperative relationships with those contacted in the course of work; work effectively with diverse populations.

Supplemental Information:

May provide technical direction to clerical and student employees.

Normal office environment. May require frequent walking and some light to moderate lifting (20-50 pounds).

Faculty, staff, administrators, student and the general public.

Normal office environment.


  1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
  3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

The Butte-Glenn Community College District is an Equal Opportunity Employer.

-------------------------------------------Application Instructions------------------------------------
ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. If you are applying under Equivalency for the education minimum qualification, please attach a document titled Equivalency using the "Transcript" drop down file type located in the attachment section of the application.

All on-line attachment types require that you attach a document.

Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

Please submit this as an attachment, not as a text resume within the application.

You are required to provide transcripts for coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.

Foreign transcripts must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website at;

All offers of employment are contingent upon the submission of official transcripts showing completion of the degree.

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Job No:
Posted: 7/12/2018
Application Due: 7/25/2018
Work Type: