Academic Records Coordinator

Job description

The Registrar’s Office at the State University of New York at Oswego invites applications for an Academic Records Coordinator position.

Posting Date: July 12, 2018

Review Date:  Review of applications will begin immediately and will continue until the position is filled.

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit:   or

Date of Appointment: As Soon As Possible

Description of Responsibilities:

The Academic Records Coordinator is the primary supervisor of academic history, transcript services and special programs within the Office of the Registrar. This position will work closely with Admissions staff, the Transfer Services Coordinator, academic departments, the Director of General Education and SUNY colleagues in ensuring historically accurate and up-to-date transfer equivalencies that adhere to and facilitate SUNY policies and programs.

Specific Duties include:

  • Process and maintain accuracy of academic history
  • Supervision of academic history data, processes and service
  • Manage Transfer Equivalency system maintenance processes
  • Analyze inter-institutional catalog data to establish and maintain transfer equivalents
  • Prepare equivalent course reports for review by academic departments
  • Leverage available data and technology to improve transfer equivalent maintenance processes
  • Responsible for readmission and non-degree admission processes
  • Facilitate CAPA School of Record
  • Support schedule building and classroom assignments processes as needed

In addition, will be expected to display a commitment to undergraduate and/or graduate education, and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.

Required Qualifications:

  • Bachelor’s Degree at time of application
  • Strong analytical, problem solving, written and oral communication skills
  • Demonstrated experience coordinating and prioritizing multiple, complex tasks Computer literacy with understanding of database operations

Preferred Qualifications:

  • Experience with Banner software
  • Experience with Banner Document Management, Degree Works or third-party higher education service providers
  • Experience in Transfer Articulation system maintenance, transcript processing and academic history processes.
  • Advanced skills in data management and manipulation.

To Apply:  Submit a cover letter addressing qualifications, resume, copies of unofficial transcripts for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to:

If you have any questions about the position, please call or e-mail:

Shelly St. John

315 312 2275

[email protected]

Files must be complete (all documents in the application instructions submitted) to be considered.  Official transcripts are required prior to hiring. 

Visa sponsorship not available for this position.

Description of Department:  The Office of the Registrar is a full-service Registrar’s Office servicing the needs of faculty, staff, students, alumni and external agencies. The office strives to advance the state of the profession via continual improvement, providing excellent service experiences through the use of best of class technologies and excellent service to our constituents.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.

Additional information about SUNY Oswego can be found at

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy,

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected].  

For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website:

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]   




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Job No:
Posted: 7/12/2018
Application Due: 9/10/2018
Work Type: