Financial Services Manager

Job description

Areas of Intereset: Finance and Accounting
Functional Areas: College of Engineering & Applied Science
Department: Department of Electrical and Computer Engineering
Requisition Number: 11650
Location: Boulder, Colorado
Employment Type: University Staff
Schedule: Full-Time
Posting Close Date: 31-Jul-2018

Job Summary

The Department of Electrical, Computer, and Energy Engineering is accepting applications for a Financial Services Manager. The Financial Services Manager provides financial management for the Department of Electrical, Computer, and Energy Engineering by managing day-to-day and month-to-month budgetary matters, and assisting with annual budget development and implementation. This position manages accounting, contracting and purchasing (procurement card, purchase orders, etc.), including professional governmental fund accounting support by assuring compliance with GASB principles of accounting and state fiscal rules through audit and analysis of financial transactions and records; interpretation of statements and reports; expenditure projection reports; research, re-education, and investigation of financial items; acts as a liaison between the Office of Contracts and Grants (OCG) and the individual awarded faculty; prepares budgets for grant proposals to OCG; and provides financial process and procedure supervision to an Accounting Technician Assistant. The Financial Services Manager must work cooperatively with other offices and departments on campus. The Financial Services Manager position requires a strong knowledge of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation accounting system.

Who We Are

As technology becomes integral to our everyday experiences, electrical and computer engineers are increasingly in demand by a wide range of industries. Electrical and computer engineers help develop everything from the smallest consumer devices to the largest, most complex computer networks.

ECEE at CU Boulder is the premier undergraduate and graduate program in Colorado by reputation, rankings and size. We are also:

  • Part of one of the top-ranked engineering schools in the nation.
  • Ranked 25th among public electrical engineering graduate programs, and 27th among public computer engineering graduate programs by U.S. News and World Report
  • Accredited by the Engineering Accreditation Commission of ABET:

What Your Key Responsibilities Will Be

Budget Oversight / Finance

  • Make recommendations independently on short-term and long-term financial goals and objectives for general fund and other department accounts by investigating, analyzing, and interpreting financial data based on past expenditures, anticipating budget allocation, and current and future commitments. Uses data to establish one to five year projections for use by the Chair or PI in making budgetary decisions and during strategic planning.
  • Assist the Department Chair with budgetary decisions and plays an active role in budget preparation and monitoring of department accounts throughout the year by analyzing past expenditures, reviewing current balances, and projecting future expenses. Ensures that all grant and non-grant budgetary transactions are appropriate.
  • Review department, research and instructional financial transactions and monitors the department budget.
  • Plan, develops and implements department policies and practices to assure the integrity of department assets, communicating these policies and processes to department faculty and staff. This is done with the approval from the Chair.
  • Develop strategies for dealing with budget short falls or overall budget cuts in collaboration with the Chair and Office Administrator. Manages funds received by the department from program fees, justifies charges, and distributes indirect cost return (ICR); manages the department contract with the Office of Information Technology (OIT) for desktop support and software updates in the CEAE computer laboratories.
  • Balance, tracks, and analyzes general fund, auxiliary, grant and gift accounts to ensure accuracy in posting of revenues and expenses. Tracks cash flow and monitors special funding arrangements.
  • Resolve funding issues with college Budget and Finance Manager related to funds that are obligated to department operations.
  • Monitor accounts to prevent deficits; sets up and monitors subcontracts with other companies; pays department bills, approves purchase reimbursements, procurement card charges, purchase requisitions, and travel reimbursements.
  • Calculate course buy downs and department overhead.
  • Set up new speedtypes and invoices outside companies for work performed by the Department.
  • Advise faculty on the current status of their accounts, explains prevailing accounting rules, and helps prevent overspending on grant accounts and/or the purchase of items not allowed by the grant.
  • Inform faculty and staff of changes in accounting, payroll, and reimbursement rules.
Contract and Grants Management
  • Manage all post award financial processes; monitors new agreement set up to ensure timeliness of processing and accuracy of terms & conditions, budget entry, ICR splits, cost share and department notification; manages grant spending by ensuring accurate allocation of allowable expenses and communicates issues regarding this to faculty and respective staff at OCG/SPA regularly.
  • Devise, implements or revises internal accounting procedures based on project contract or grant needs. The position will use professional judgment to choose most appropriate and fiscally sound methods of fund disbursement ensuring that they comply with GASB principles of accounting and state fiscal rules and funding agency rules.
  • Monitor agreement end dates, incremental funding, requests extensions, clarifies sponsor requirements for reporting and invoicing and ensures all conditions are met by working with faculty, OCG and SPA.
  • Review agreement of all requirements in advance of the end of the project; manages sub agreements by setting up POs, reviewing and approving invoices, requests updated budgets when necessary, and reviews for closeout.
  • Documents and tracks cost share requirements by ensuring appropriate speedtypes are created, funds are allocated, funds are spent for their intended purpose, fulfillment is reported accurately, and account is closed once fulfilled.

Proposal and Award Resource Advisor

  • Advise faculty on the use of proper forms, budget templates and processes in proposal preparation. The position will assist faculty members with preparing budgets and justifications, getting appropriate cost share commitment documentation and approvals from Chair when required.
  • Review RFPs for requirements when necessary to assist with gathering documentation for proposal submission. Monitors entries in the OCG database for new and existing award funding and will notify faculty member of anticipated problems by analyzing the information available and comparing it to proposal documentation.
  • Run reports, in addition to the OCG database, to gather active and pending award data for faculty reviews and other department reporting.


  • Supervise Accounting Technician III. Determines work priorities by explaining work processes, training on various tasks, and monitoring progress of assigned tasks.
  • Approve vacation/sick leave at employees' request.
  • Create performance plans and appraisals, holds coaching sessions, and completes performance evaluations annually.
  • Monitor the work performance of OIT personnel assigned to the department to ensure that the terms of the contract are fulfilled effectively.
  • Resolve informal grievances by counseling parties involved or seeking assistance from campus resources. Communicates with the Director of Human Resources, as appropriate.
  • Serve as the backup in the event of a vacancy. This requires knowing the basics of the Accounting Technician III to be able to cover the position during absences or especially during peak times.

What We Can Offer

The anticipated salary range starts at $58,000.00, commensurate with experience.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Empowered. Be Resourceful. Be Boulder.

What We Require

  • Bachelor's degree in accounting, finance or related field from an accredited university, and five years of experience in finance and accounting including two years experience with contract and grant accounting.

What You Will Need

  • Demonstrated effectiveness in written and oral communications, collaboration, and problem solving. Demonstrated understanding and application of internal control principles.
  • High-level computer skill proficiency using spreadsheets, word processing software, and databases (e.g., Microsoft Office Suite).
  • Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and individuals from around the world.

What We Would Like You To Have

  • Seven years of progressively responsible experience in accounting, finance, and/or business administration in a complex environment that includes budgetary responsibilities.
  • Working knowledge of PeopleSoft or related Finance and Human Resources system.
  • Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including, budgeting and fund accounting.
  • One year of supervisory experience.
  • Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.
  • Sensitivity to and appreciation of cultural, political and geographical differences, with ability to work well with faculty, staff and students from around the world.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

The University of Colorado is an Equal Opportunity/Affirmative Action employer





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Job No:
Posted: 7/12/2018
Application Due: 8/1/2018
Work Type: