Associate Director, Reunion and Affinities

Job description

5235 S. Harper Court

60630 Development-VP For

About the Unit
The University of Chicago Campaign: Inquiry and Impact launched in 2014 with a fundraising goal of $4.5 billion. In March 2017, that goal was expanded to $5 billion. The campaign is the most ambitious and comprehensive in the University's history. Campaign priorities cover every division, school, department, and institute across the University. Along with its fundraising goal, the campaign has an equally ambitious goal of engaging 125,000 alumni through intellectual, professional, and social activities on campus, around the world, and online. To date, $4.3 billion has been raised and more than 119,000 alumni have connected with the University through volunteering, giving, events, and online interactions. The Reunion and Affinities team, part of the Alumni Engagement and Annual Giving, focuses on the long-standing success of our milestone reunion giving and affinity programs by providing a robust engagement experience for the entire College alumni population as well as alumni from across the institution interested in affinity engagement opportunities. The primary focus of the Reunion and Affinities team will be participation in annual giving for milestone reunions, attendance at Alumni Weekend, and events and programming for affinity groups.

Job Information

Job Summary:

  • The Associate Director is a key leader of the reunions and affinities team and must have a keen understanding of the principles of alumni relations, annual giving fundraising, and the mission of the school. This position leads and manages a large number of alumni volunteers through class reunions. The Associate Director also participates in program management, developing metrics and reports to monitor efficacy, with annual visit, participation, stewardship and Alumni Weekend attendance goals. Frequent travel within Chicago and to other regions is required as is occasional work on the weekends.

  • Contribute to pipeline development by qualifying and soliciting annual giving prospects.
  • Travel to meet with alumni volunteers and attend events, including evenings and weekends.
  • Complete 75 visits per fiscal year.
  • Use the alumni database to record individual visits and contact reports.
  • Supervise assistant directors.
  • Train, manage, and ensure team is successful in the recruitment, training and management of volunteers.
  • Hold staff accountable and provide strategic guidance for managing their own portfolios.
  • Ensure staff members achieve visit, solicitation and fundraising goals.
  • Recruit and train volunteers for two high-capacity reunion classes.
  • Manage peer to peer alumni solicitations and follow-up.
  • Work with class leadership to set and achieve reunion attendance and donor participation goals.
  • Collaborate with planned giving and major gift officers as needed to qualify, solicit and steward gifts.
  • Support major gift officers by connecting them with volunteers, opportunities that leverage class engagement such as class challenges and unique stewardship opportunities.
  • Identify new opportunities for alumni to engage with the University and qualify alumni for potential giving capacity.
  • Serve as staff liaison for personal identity affinity group(s).
  • Recruit, train, and provide programming support for volunteer board members.
  • Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
  • Perform other duties as assigned in support of alumni relations and annual giving programs.

  • Communicate Effectively & With Influence
  • Display Emotional Intelligence
  • Foster Partnership & Collaboration
  • Lead Performance & Flawless Execution
  • Exhibit Resilience & Optimize Resources

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree or higher required.

  • A minimum three years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work required.
  • A minimum of two years of experience managing volunteers, alumni or similar constituent group required.
  • A minimum of one year of leading a project team or managing staff required.
  • A minimum of one year of experience developing and monitoring budgets preferred.

Technical Knowledge or Skills:
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
  • Demonstrated experience in philanthropy or program development preferred.

Working Conditions and Physical Requirements:
  • Willingness and ability to travel to campus and/or non-campus locations for University business.
  • Willingness and ability to work evenings and weekends.

Required Documents:
  • Resume
  • Cover Letter

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 7/12/2018
Application Due: 8/3/2018
Work Type: