Administrative Assistant - College of Music

Job description

Job ID: 43864

Full/Part Time: Full-Time

Regular/Temporary: Regular


College of Music


Arranges and processes travel and non-travel reimbursements for all College-related travel, including non-travel expense reimbursements.

Oversees the College of Music telephone switchboard, and screens calls for the College; oversees the receipt and distribution of all mail; receives deliveries; processes all parcel mailings (including FedEx, USPS, and other carriers); supervises and assists with bulk mailings for College.

Hires, trains, and supervises OPS student employees working in the College of Music administrative office suites.

Prepares correspondence for the College of Music faculty; serves as key operator for photocopy equipment; trains and supervises operators; coordinates maintenance and replacement of photocopy equipment.

Places orders, maintains inventory, and controls distributions of office and instructional supplies for the College. Performs other related duties as assigned by Supervisor.


High school diploma/equivalent and two years of full-time experience related to the duties of this position. (Note: Post-high school education may substitute at the comparable rate.)

Experience in office practices and procedures, including filing and the operation of standard office equipment.

Experience using Microsoft Word and Excel or comparable software, basic data entry, and assisting clients/customers.

Ability to prioritize, organize and perform multiple work assignments accurately and simultaneously in a detail oriented environment.

Ability to establish and maintain working relationships with staff, faculty, and students.

Ability to train and supervise OPS employees.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

For technical assistance in applying for this position, please contact Stephanie Kemp at [email protected] or (850) 644-0415.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 7/12/2018
Application Due: 7/18/2018
Work Type: