Academic Coordinator

Irvine, CA
Jul 12, 2018
Institution Type
Four-Year Institution
  • School of Biological Sciences - Molecular Biology & Biochemistry


    Open date: July 11th, 2018

    Next review date: August 13th, 2018
    Apply by this date to ensure full consideration by the committee.

    Final date: August 15th, 2018
    Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.


    Under the direction of the Program Director, the position is responsible for the management and administration of GPS-BIOMED (Graduate Professional Success in the Biomedical Sciences), a professional development program for graduate students and postdocs funded by the NIH-BEST initiative. Responsibilities include coordinating all of the activities including career development workshops, mixers, and seminar series; organizing an annual orientation event and the registration process for participants; and cultivating an alumni network that will serve as mentors and speakers for a variety of events. In consultation with the Program Director and other participants, the Coordinator will invite speakers for workshops, seminars and mixers, and will serve as the primary liaison with internship partners, local biotechnology businesses, external contractors, and program evaluators. The Coordinator will maintain a database to track participants, and will maintain and update a program website advertising events and activities. The Coordinator will attend an annual meeting of professional development programs at the National Institutes of Health, will contribute to the writing of annual progress reports, and may contribute to publications describing program achievements.

    Requirements include an advanced degree in a research discipline of biomedical science; PhD preferred; demonstrated skill and success in both oral and written communications with a broad array of constituents in person, through e-mail, formal letters, and via telephone in a concise, accurate and professional manner; demonstrated ability to establish and maintain cooperative working relationships, communicate effectively, identify problems and develop solutions with supervisors, administrators, students, faculty and the community; ability to work on multiple tasks concurrently while meeting deadlines; ability to work independently and follow through on assignments with minimal direction; ability to perform a variety of duties and work assignments in an environment of changing priorities; high level of fluency in using business software applications including MS Office (Word, Excel, Powerpoint, Outlook, Access); experience managing a budget; demonstrated success in effectively utilizing computing networks, the internet, web search procedures, and electronic mail systems; demonstrated ability to maintain confidentiality and security of records and documents.

    Familiarity with the NIH-BEST initiative as well as diverse career paths for biomedical PhDs preferred. Familiarity with the Southern California industries, science policy fellowships and advocacy training is also a plus. The funding for this position is guaranteed through August 31, 2019.

    Applications can be completed by clicking on the link below:

    The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
    Job location Irvine, CA


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