Professional Executive Assistant

Burlington, VT
Jul 12, 2018
Institution Type
Four-Year Institution

Position Details Advertising/Posting Title
Professional Executive Assistant

Diversity Statement
The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.

Posting Summary

Serve as the executive support for the functions of the Office of the Dean in the Larner College of Medicine. Work with and advise the Dean and three Senior Associate Deans regarding significant institutional matters needing the Dean's or Senior Associate Deans' personal attention. Support the Dean and Senior Associate Deans in leading an effective senior management team, handling special projects and serving as the Dean's liaison to a variety of College and University stakeholders. Responsible for the overall management and direction of the support staff in the Office of the Dean and maintaining an overall standard of excellence in the office operations. Report directly to the Dean of the College.

Minimum Qualifications (or equivalent combination of education and experience)

Bachelor's degree in administration or business management and four years' related senior-level administrative support experience required. Knowledge of clinical specialties and sub-specialties and related operations in an academic medical center environment required. Effective organizational and analytical skills required. Ability to be highly effective and responsive in fast-paced environment with significant variety of demands and frequently changing priorities. Effective communication skills to facilitate work with wide variety of individuals and groups from all levels of the University, State & Federal Government, College departments, UVM Health Network, and external organizations required.

Desirable Qualifications

Working knowledge of UVM institutional programs, policies, personnel, functions and operations highly desirable.

Other Information

This position requires a six-month probationary period.

Special Conditions
A probationary period may be required, A probationary period may be required for current UVM employees


Hiring Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))

Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))

Staff Hiring Band

Staff Union Code

Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled

Position Information Position Title
Professional Sr Executive Asst

Posting Number

COM Executive Office/55001

Position Number

Employee FTE

Employee Term

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. How did you hear about this employment opportunity?
    • American Alliance of Museums
    • American Association for Affirmative Action
    • Burlington Free Press
    • Rutland Herald
    • CareerBuilder
    • St. Albans Messenger
    • Chronicle of Higher Education
    • Community Organization (Please specify below)
    • Consortium of Higher Ed LGBT Resource Professionals
    • Craig's List
    • Department of Labor
    • BostonWorks
    • Diverse Issues in Higher Education
    • Diversity, Inc.
    • Facebook
    • Glassdoor
    • HBCU
    • Job Central
    • HERC
    • HigherEdJobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • Job Fair
    • JobsinvT
    • LatPro
    • LinkedIn
    • Listserv (Please specify below)
    • Monster
    • NAFSA: Association of International Educators
    • NCAA Job Market
    • NEACAC
    • PoliceOne
    • Seven Days
    • Trade Show/Conference (Please specify below)
    • Twitter
    • UVM Catamount Job Link
    • UVM Employee (Please specify below)
    • UVM Employment Web Site
    • Vermont JobLink
    • SHRM
    • Vermont Library Association
    • CUPA
    • Women in Higher Education
    • Workplace Diversity
    • NACUBO
    • Zip Recruiter
    • Other (Please specify below)
  2. Please specify here where applicable. Enter "NA" if not applicable.
    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

    The University of Vermont is an Equal Opportunity/Affirmative Action Employer. Applications from women, veterans, individuals with disabilities and people from diverse racial, ethnic, and cultural backgrounds are encouraged.