Program Assistant

Job description

The Department of Communication Studies at the College of New Jersey is currently accepting applications for a Program Assistant. The School of the Arts and Communication educates students in our disciplines and serves as an advocate for the arts and communication by engaging the campus and larger community. We cultivate social inclusiveness, intellectual curiosity, technical mastery, disciplinary fluency, and an appreciation of the transformative power of creativity. We provide a foundation of core skills to prepare students for diverse and evolving opportunities.

The Program Assistant will provide support to the department chairperson, faculty, and students as well as coordinate the administrative work of the department. Responsibilities of this position include providing administrative coordination for the department as directed by the department chair, supervising and directing student workers, serving as primary office manager for the Department office and providing Chair and Department faculty with writing assistance and writing support in preparation of official correspondence. The Program Assistant will also provide rationales for budget requests, grants, and fellowship applications, develop faculty and course schedules each semester, and provide assistance with student registration and advisement including for study abroad. In addition, s/he will coordinate, track, and monitor student enrollment in concentrations and classes, work with the Chair to develop new support initiatives, including but not limited to learning outcome assessments, community engaged learning, and undergraduate internships. The Program Assistant will coordinate arrangements for faculty and student travel, visiting speakers and scholars, and other campus events, provide budgetary organization and assistance, act as administrative liaison with other academic and administrative units on campus, collaborate with staff in other departments and campus units, and maintain a database of student awards and post-graduate accomplishments. The Program Assistant will be in charge of overseeing the design of some public relations materials, including departmental brochures and its website, publicizing department sponsored programs and evening including screenings, working with faculty and student advisory board to coordinate and schedule advising programs to assist students, creating efficient administrative workflow by maintaining and updating electronic and paper documents, and coordinating and managing department sponsored functions, including invited speakers, screenings, and presentations.

Qualifications for this position include a Bachelor's degree from an accredited College or University. Applicants who do not possess the required education may substitute experience on a year for year basis. Applicants who possess an Associate's degree may substitute two years of position related experience for the remaining two years of education and one year of related work experience including demonstrated experience with Office software, database, and office management.

Preferred qualifications include:

  • One (1) year experience working in Higher Education
  • Demonstrated experience in project management or project coordination
  • Adept at learning new software including software designed for web integration
  • Experience in working with PeopleSoft,PAWS, Canvas and/or SOCS

This position is a New Jersey Civil Service position with the state title Program Assistant. It is aligned to the Communication Workers of America (CWA) bargaining unit. The starting salary for this position is Range 16, Step 1, $42,895.85. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position. Salary for an internal candidate will be determined in accordance with Civil Service rules.

The College offers a generous benefits package that includes health, dental, vision and prescription plans as well as pension, paid leave time and tuition savings programs. Qualified candidates should submit a letter of interest, resume, and contact information of 3 professional references. Resumes will be considered through July 25th. Submissions received after that date will only be considered if a suitable candidate has not been identified. Final offer of employment will be contingent upon successful completion of a background investigation.

Under the residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.




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Job No: 9081A
Posted: 7/11/2018
Application Due: 9/9/2018
Work Type:
Salary: Negotiable