University Academic Event Coordinator
The College of Music is a high performing major academic unit on the Michigan State campus that is responsible for recruiting and retaining 625 music majors, teaching approximately 2,000 non-majors and serving 5,000 individuals through our Community Music Schools located in East Lansing and Detroit. The College hosts a number of guest artists for residencies, concerts, and master classes throughout the year. Nationally prominent guests, festivals and academic conferences enhance student learning, develop further the national reputation of the College, and assist our student recruitment efforts. Select events and concerts are also focused on fundraising, an increasing and important priority of our unit. The Events Manager will plan, manage and execute all aspects of assigned projects, events and concerts including project planning and timing of tasks, budgeting, contract negotiation, venue booking, catering, communications, event production, and post-event follow-up. Assignments will be coordinated and prioritized by the Office of the Dean, working closely with the Senior Director of Development, Director of Career Services and Music Entrepreneurship, and lead faculty.
The Event Manager is responsible for coordinating and managing select events for the College and is responsible for resolving escalated patron issues at those events. This position manages the logistics, coordination, and execution of College programs and events, including, but not limited to, donor receptions and dinners; special off-site performances; commencement and distinguished alumni events; guest artist residencies and concerts; special projects; several festivals; as well as special priority events designated by the Dean.
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in music or other arts, business, public relations, communications, marketing or related field; three to five years of related and progressively more responsible or expansive work experience in planning and overseeing seminars, conferences, special events or concert production; budget and record maintenance; experience in supervision, database, spreadsheet, word processing, desktop publishing, reservation and ticketing systems, presentation software or an equivalent combination of education and experience. Valid vehicle operator’s license required.Desired Qualifications
Three to five years of related work experience in event planning and coordination and multi-project management; a track record of exceeding expectations while delivering on-time and on-budget results in a complex, fast-paced environment where autonomous work is coupled with the ability to lead teams of peers and subordinates; action-oriented, decisive, quick study with proven ability to accurately analyze information and act; must have exemplary attention to detail, persistence, perseverance, tenacity, integrity and patience; high energy with a positive attitude and the ability to provide superior patron service; ability to work well under pressure; must be able to work independently and in a team environment; ability to manage a high volume of work and multiple priorities while meeting deadlines; strong interpersonal and communication skills, both written and verbal; ability to multi-task and change gears quickly; an understanding of the dynamics of patron, donor and student engagement; experience with EBS and knowledge of university policies; experience supervising others, strong computer skills, including Microsoft Office.Required Application Materials
Resume and cover letterWork Hours
8:00 - 5:00 with some nights and weekendsBidding eligibility ends on 7/17/2018 at 11:55 PM