Program Administrator

Job description


Pratt seeks an exceptional K-12 arts administrator, who will be a key contributor to the Center K-12 programs, partnerships, and education resources.

Each year, the Center for Art, Design, and Community Engagement K-12 at Pratt Institute serves over 800 children ages 6-18 in its numerous community programs, as well as coordinates a number of faculty-led initiatives and activities on and off-campus. Working in a high traffic office, the Program Administrator is committed to the Center K-12 mission, and works to provide administrative support to all aspects of the organization and implementation of the K-12 programs, which includes but is not limited to: building and sustaining community partnerships, supporting student Fellows and/or instructors, conducting site visits when programs are in session, organizing program events and exhibitions, data collection and survey distribution, managing K-12 education resources and supplies, supporting social media platforms, and maintaining records and contracts. This position will work closely with and supervise student employees. The Program Administrator will work full-time (35 hours/week). Schedule will adjust to include Wednesday evenings and Saturdays when programs are in session (October - May).


  • Perform office administrative duties and ensure the smooth and responsive operation of the office which includes, but is not limited to: assisting walk-ins, organizing and prioritizing daily workload, answering phones, generating and editing correspondence, photocopying, filing, mailing, updating databases and maintaining current mailing lists.
  • Organize and maintain detailed records which includes but is not limited to: hiring paperwork, timesheets, contracts, and agreements.
  • Respond to all program inquiries, conduct a variety of outreach activities, speak about the programs benefits, facilitate partnerships with faculty, schools and youth serving organizations as needed; build and sustain relationships on and off-campus towards achieving progress on programs and initiatives.
  • Respond, understand, and accommodate the needs of different program participants, which include: undergraduate and graduate students, children participants, families, schools, Pratt administrators and offer assistance as needed.
  • Prepare a variety of documents (e.g. correspondence, minutes, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation.
  • Work with Deputy Director to support the evaluation of all K-12 youth programs.
  • Facilitate meetings and orientations with Pratt student teachers; hire student Fellows, perform classroom and site visits as directed, observe teaching assistants and offer feedback, and facilitate end-of-year reflections/ presentations and events. Support hiring of student employees in consideration of Pratt's efforts of heightening diversity & inclusion.
  • Oversee the development of K-12 education resources in consultation with Deputy Director and faculty.
  • Generate content for K-12 outreach materials, which may include informational and promotional efforts, such as catalogue and program brochures and mailings, the K-12 newsletter, and supporting social media platforms.
  • Attend K-12 staff meetings, as well as professional development opportunities.
  • Work collaboratively with other Center K-12 staff to solve issues/problems that may arise to make programs run smoother. Look ahead at program calendars to ensure timeliness of all tasks, and to thoughtfully anticipate problems before they arise.
  • Assist with special program events as needed, and perform all other duties as assigned.

SALARY: $37,074 (Non-negotiable) with comprehensive benefits package.


Education: BA or BFA or equivalent required.

Experience: Minimum 2 years arts administration experience including work with school or community programs; experience in an art and design school, school or community organization, and/or higher education environment or equivalent required. K-12 art and design teaching experience in NYC is a plus. Must be available to work some evenings and weekends when programs are in session. Commitment to positive youth development and asset-based frameworks is required.

Knowledge and Skills:

COMPUTER: Proficient in Microsoft Office and Google Drive applications, Adobe Creative Suite, experience with main social media platforms (Facebook, Instagram, Twitter), and be self-sufficient with learning new skills. Familiarity with Filemaker a plus.

COMMUNICATIONS: Strong interpersonal, written and verbal communication skills required, public speaking, and customer service skills (both in person and over the phone), particularly with arts education professionals, school administrators, teachers, and youth of all ages; displaying tact and courtesy; maintaining confidentiality. Strong collaborator able to build positive, collaborative working relationships with Pratt staff, school teachers, administrators and a diverse range of young people. Bilingual is a plus. Must have the ability to communicate effectively with a diverse population of students and staff, as well as demonstrate intercultural competence with an understanding of the dynamics of diversity in higher education.

INITIATIVE: Ability to work on projects simultaneously, strong project management skills, and able to delegate responsibly. Must have demonstrated ability to work independently, think ahead, and take initiative. Creative and flexible problem-solver. Able to adapt to new challenges. Able to effectively prioritize in a busy, multi-program department. Commitment to ongoing growth and refinement of skills, open to feedback. Commitment to equity, diversity, and inclusion.

TO APPLY: Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.






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Job No:
Posted: 7/11/2018
Application Due: 9/9/2018
Work Type: