Procurement Officer - Veterinary Medicine Administration (99530)

Job description

Procurement Officer

Veterinary Medicine Administration

University of Illinois at Urbana-Champaign

Procurement Officers act as buyers who perform purchasing functions for a variety of products and services, and advise departments on the purchase of items.

A Procurement Officer typically:

1. reviews requisitions for accuracy/completeness and contacts departments for requisition clarification.

2. selects and/or recommends suppliers or contacts requisitioning departments to determine acceptable suppliers.

3. notifies vendors/contractors that they need to provide various disclosure and/or certification forms relating to orders, such as certificates of insurance, vendor financial disclosure, and contract certification forms and evaluates for completeness.

4. prepares and solicits quotations, bids and requests for proposals, evaluates documents and forms for accuracy and completeness, recommends qualified vendors/contractors, and issues purchase orders with appropriate authorization authority.

5. assists in the analysis of requests for extensions or amendments to existing contracts and make recommendations of approval or alternative solutions to management; may participate in planning and negotiating sessions with suppliers and departments.

6. interviews salespeople to determine sources of supply, current market trends, possible discount schedules/contracts, and to clarify any problems with particular vendors/contractors.

7. investigates complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determines an appropriate action to resolve vendor/contractor grievances and claims against suppliers.

8. prepares reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints) related to his/her assigned products.

9. reviews and coordinates purchasing contracts and files (ensures they are transmitted to vendors/contractors in a timely manner, maintains records including a database, if applicable.

Minimum Qualifications:
1. Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:

a. Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.


b. College credit for course work in any field

• 30 semester hours equals six (6) months
• 60 semester hours or Associate's Degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
• Master Degree or higher equals four (4) years (48 months)

For more information about this classification:

This Procurement Officer position is a 100%-time, benefits-eligible civil service position. The work schedule is Monday - Friday days, (37.5 hours per week, 12 months per year). The minimum salary is $20.44 per hour.

Application Procedures:
To apply, submit a Civil Service application at and an exam request form for Procurement Officer. Documents such as college transcripts (unofficial are accepted), resumes, driver's license, professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam.

Do not apply if you are a current employee working in this classification. Current employees may request to be added to the Transfer List.

Please monitor your email (including spam or junk mail) for testing and other correspondence from [email protected] and [email protected].

For further information regarding application procedures, contact Staff Human Resources at 217-333-2137 or [email protected].

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: Veterinary Medicine
Category: 2-Administrative
Title: Procurement Officer - Veterinary Medicine Administration (99530)
Open Date: 07/10/2018
Close Date: 07/16/2018
Organization Name: Vet Medicine Administration





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Job No:
Posted: 7/11/2018
Application Due: 7/18/2018
Work Type: