Engagement and Constituent Relations - ASSISTANT DIRECTOR - REGIONAL PROGRAMS

Job description

Position Information

Vacancy ID S2294 Job Title ASSISTANT DIRECTOR - REGIONAL PROGRAMS Department Engagement and Constituent Relations School/Parent Organization College Relations and Advancement Parent Org Division College Relations and Advancement Division Employment Category Fulltime-Regular Anticipated start date 08/06/2018 If temporary, expected end date Hours per week 37.5 Weeks Per Year 52 Normal Start Time 8:30 AM Normal End Time 5:00 PM Position/Job Summary
Manage a select group of regional alumni committees, focusing on event planning, marketing facilitation, and evaluation and assessment. Responsible for volunteer management of a select group of regional alumni committees, including recruitment and training of alumni for key volunteer positions. Assist with the execution of other events and programs in the department as determined by the Director of Events and Volunteer Programs. This can include but is not limited to affinity programs and events; engagement, cultivation, stewardship, and recognition events and programs; and other activities that occur with the department of Engagement and Constituent Relations.
Position/Job Responsibilities
1. Develop and support regional events to include planning, developing, and implementing programs and activities.

2. Work with regional volunteers and committees to support the regional effort, assisting with planning and coordinating events, regional committee meetings. Provide leadership to select regional volunteer committees.

3. Support the Associate Director of Regional Programs in creating year end reports that include assessment and analysis of programs and events.

4. Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

5. Staff regional and other events as directed; support the Associate Director of Regional Programs in ensuring all event staff are properly briefed and ready to take on their onsite roles. Assist the Associate Director in pulling together appropriate information and materials for the president's briefing documents.

6. Support the Associate Director of Regional Programs and work with Advancement Communications in creating and executing event communications plans. Support the Associate Director of Regional Programs in maintaining an online presence, and tracking appropriate constituent activity in Advance.

7. Ensure event follow-up is managed in a timely manner, including coding participants on the Advance database, managing follow-up with constituents, sending thank you notes and emails, posting photos to the web, and producing reports and correspondence. Lead post-event debriefing meetings to ensure important interactions with prospects and volunteers are captured and communicated.

8. Support the Associate Director of Regional Programs in tracking the budget as appropriate.

9. Facilitate any vendor paperwork and transactions as appropriate with vendors and divisional/campus colleagues, to include contracts, vendor payments, and other internal documents.

10. Participate in and support other events sponsored by the Division of College Relations and Advancement.

11. Perform other duties as assigned.
Position/Job Qualifications
Bachelor's degree and a minimum of three years' experience or the equivalent combination of education and experience directly related in development, alumni relations, or related field; ability to work independently, excellent attention to detail, self-motivated, strong organizational, interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment; ability to plan, develop and implement activities, programs and special events; previous experience working with and supervising volunteers; experience maintaining and reconciling office and events budgets; the ability to work evenings, weekends, and travel extensively is required; a working knowledge of various word processing, spreadsheet, and database software applications are required. Experience working in a college or university setting is preferred.
EEO Statement
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Instructions for submitting your application:
Interested applicants must apply online at http://ithaca.edu/jobs/ and attach a resume, cover letter and list of three professional references. Questions about online application should be directed to the Office of Human Resources at (607) 274-8000. Screening of applications will begin immediately.
Work authorization (select one): Visa sponsorship is not provided for this position Department description College Description
At Ithaca College, a comprehensive residential campus community of 6,500 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger's as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at http://ithaca.edu
Market Hiring Range $45,000 to $50,000 FLSA Status Exempt Is this position eligible for benefits? Yes

Documents Needed to Apply
Required Documents

  1. Resume
  2. Cover Letter
  3. Reference List
Optional Documents

    Supplemental Questions

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      Job No:
      Posted: 7/11/2018
      Application Due: 7/17/2018
      Work Type: