Administrative Services Asst Senior/UKHC

Lexington, KY
Jul 11, 2018
Institution Type
Four-Year Institution

The Admin Support Assistant will complete the day-to-day administrative tasks for the Post-Acute/Transitions/Case Manager Director. This includes: managing daily schedule; typing correspondence; scheduling meetings; retaining records; recording meeting minutes; maintaining very busy calendar(s); coordinating all travel and meeting arrangements; processing PRDs, purchase orders, and editing ProCar; submitting payments/reimbursements accurately and in a timely manner; serving as the internal liaison for internal and external constituents; and assisting with the daily operations of the Continuum of Care office. This position will also design, develop, and implement systems to monitor compliance; manage and analyze data/trends; and other special projects as assigned.

Job Title
Administrative Services Asst Senior/UKHC

Requisition Number

Working Title
Administrative Service Assistant Senior/UKHC

Department Name
H4019: Continuum of Care

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

5 yrs

Required License/ Registration/Certification


Physical Requirements

The essential job functions of this position require you to: maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position; interact with individuals from various levels throughout the Enterprise and work successfully in a team as well as independently. Successfully provide oversight of case management office support staff and office day-to-day logistics.


Primarily Monday-Friday 8am-4:30pm; may vary slightly based on the needs of the department/office.


The ideal candidate will have the ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel; experience with Kronos; excellent attention to detail; exceptional planning and organizational skill; solid written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality and diversity. General supervisory skill sets are necessary for oversight of front-office staff and financial maintenance and reconciliation experience required.

Does this position have supervisory responsibilities?

Preferred Education/Experience

Preferred education Bachelor's Degree in business administration or management with previous experience working within a healthcare environment preferred; experience working as an administrative assistance is highly preferred; supervisory experience highly preferred.

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your years experience supporting senior level managers in an administrative role.
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  2. * Briefly describe your professional experience working in an office/clinical or hospital setting.

    (Open Ended Question)

  3. * University of Kentucky HealthCare recognizes a set of values that guide us in our daily interactions. By applying for a position within UK Healthcare, you are indicating your commitment and expressing your agreement to our five values. These values are diversity, innovation, respect, compassion, and teamwork. Please choose one of the UK Healthcare values and give a specific example when you exhibited this quality in your professional experience.

    (Open Ended Question)

  4. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • Institute for Diversity in Health Management
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter


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