Data Acquisitions Senior Associate

Job description

Illinois: Chicago

13763 Urban Poverty Lab

About the Unit
Who We Are: The University of Chicago Urban Labs, launched in 2015, were established to create knowledge to address fundamental urban challenges, and to work with policy makers and practitioners to improve the human condition in cities worldwide. The Urban Labs seek to evaluate the most promising policies and programs across the domains of crime, education, energy & environment, health and poverty to generate gold-standard evidence about what works and why, and to support policy makers and practitioners to scale up programs and policies that can have a significant positive impact on human lives. The Urban Labs team rigorously evaluates promising policies and interventions to make them as informative as possible. Our goal is to assemble a portfolio of randomized controlled trials (RCTs) to generate new evidence about what works, for whom, and why, and to conduct benefit-cost analyses of different interventions to enable policymakers to prioritize resources for the combination of strategies that achieve the greatest social good per dollar spent. For more information about the UChicago Urban Labs, go to Five Labs. One Approach. UChicago Urban Labs: • \tUse research and evidence to understand how cities can work better • \tTest the most promising, cost-effective policies and programs • Work with civic partners to implement and evaluate solutions in real time • \tScale solutions to cities around the country and the world

Job Information

Job Summary:

The University of Chicago Urban Labs is seeking a Data Acquisitions Senior Associate to support the internal operations related to data acquisitions, management, stewardship and compliance – with a focus on supporting the Health and Poverty Labs. This person will work with Labs staff in processing data requests for research projects, with external partners to coordinate communication regarding data sharing contractual agreements, and with University stakeholders to review, process and execute agreements. This individual will also be responsible for ongoing documentation and recordkeeping related to data maintained by Urban Labs, and reinforcing policies and procedures.


Data acquisitions process

  • Supports the Data Partnerships Director and Data Acquisitions Manager in gathering information from the research staff in Poverty and Health Labs regarding upcoming data needs.
  • Provides daily support to the Executive Directors, Scientific Directors and Research Managers in the Poverty and Health Labs. Serves as a dedicated resource to advise on processes and procedures for obtaining access to confidential data.
  • Drafts, negotiates and processes new data sharing or data request materials.
  • Coordinates with external partners and Urban Labs staff to schedule meetings and prepare materials
  • Work closely with the University Research Administration (URA) to submit and process new data sharing agreements.
  • Monitor the status of pending agreements. Work closely with the Data Acquisitions Manager to triage and prioritize items needing University Research Administration (URA) attention.
  • Oversees contractual negotiations between Urban Labs, URA and external data sources
  • Updates and maintains a comprehensive tracking sheet of active and pending agreements. Prepares weekly status updates for the research staff and management
  • Ensures that all fully executed data sharing agreements and statements of work are archived internally and at URA. Ensures that partners requiring original signatures are provided with the necessary hardcopies.

Partner Management
  • Support the Data Partnerships Director in communicating with relationship managers to prioritize and messages and requests.
  • Provide information to the Data Acquisitions Manager to internally to batch and triage requests for CPD ad CPS, including TA and research issues.
  • Maintains documentation on approval to conduct technical assistance, and partner feedback on research outputs or analytical materials. Archives records for future reference.

Compliance Monitoring
  • Stays abreast of policies and procedures for working with sensitive data, and educates staff about requirements and best practices
  • Work closely with the Data Management Associate to centralize and maintain complete records of all DUA, NDA, IRB and RRB documents - including protocols, consent forms, interagency IRB agreements and privacy certificates.
  • Monitors data sharing agreements and tracks project activities to ensure compliance with contract terms, including requirements for data destruction, publication procedures and disclaimers.

  • Excellent project management skills and ability to organize large amounts of complex information required.
  • Ability to manage multiple, concurrent deadlines and assignments required.
  • Experience leading or conducting contract negotiations strongly preferred
  • Ability to interpret and apply contract requirements required
  • Strong attention to detail, and ability to process and retain frequent new information required
  • Strong interpersonal communication skills required
  • Critical thinking and ability to reconcile different opinions and find solutions strongly preferred
  • Ability to maintain confidentiality required.

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required, preferably in the social sciences, public policy, business, law or another relevant field.
  • Master's Degree preferred.

  • Minimum of three to five years of experience working in contracting, business negotiations, external communication, project management, research or compliance/auditing required.

Required Documents:
  • Resume
  • Cover letter
  • Writing sample

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 7/11/2018
Application Due: 8/23/2018
Work Type: