Assistant Director of Residence Life

Location
Montclair, NJ
Posted
Jul 11, 2018
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date May 11, 2018

Position Title Assistant Director of Residence Life

Vacancy # V-1475

Department Student Development and Campus Life

Division Student Devel And Campus Life

Job Description

Reporting directly to the Associate Director of Residence Life, the Assistant Director is a member of the Office of Residence Life team who takes the lead role in coordinating and guiding a residential area housing 1400-2000 students and directly supervises 2-3 Community Directors and is responsible for in-directly supervising 1-3 Assistant Community Directors, 30-50 Resident Assistants and 30-60 service area staff. The Assistant Director is also responsible for coordinating the programming efforts of the residential professional and student staff in their area of responsibility. Further, the Assistant Director makes appropriate decisions and/or recommendations to the Executive Director of Residence Life regarding management and supervision of the area. The Assistant Director provides direction for and coordinates the activities of staff members in areas related to academic initiatives, student behavior, personnel and administrative policies and procedures, student and community development, physical environment concerns, and staff supervision and development. The Assistant Directors split responsibility for coordinating the orientation, training, selection, recruitment and development of 8 Community Directors, 6 Assistant Community Directors, and 300 student staff members. The Assistant Directors manage student leadership recruitment, training, and co-advising including the Residence Hall Association and Hall Councils and planning and implementing staff development initiatives. The Assistant Directors also split responsibility for Residential Curriculum, Living Learning Community development and implementation, and other departmental initiatives and committees. The Assistant Director establishes working relationships with other University partners to these ends. The Assistant Director is a live-out position, but requires both on and off site emergency contact outside of normal office hours and on weekends.



Qualifications & Requirements

A. Supervision and Administrative Responsibilities

1. Directly supervises 2-3 Community Directors by coaching, mentoring, and evaluating staff to their highest performance.
2. Indirectly supervises Assistant Community Directors, Resident Assistants and other student staff.
3. Assists in the establishment and implementation of efficient administrative policies, programs, and procedures within University and Departmental guidelines.
4. Approves work schedules, payrolls, and leave for staff for the areas of responsibility.
5. Serves as a University Hearing Officer for students involved in both University and housing policy violations.
6. Coordinates and compiles monthly and annual reports from their area of responsibility.
7. Ensures that all occupancy reports for their area are up to date and accurate.
8. Coordinates, in conjunction with other Department staff, all opening, closing and transition related activities in their area of responsibility. Assistant Director is available on campus for all opening and closing dates for the residence halls.
9. Assists in identifying and developing immediate and future plans for facility maintenance and improvements.
10. Collaborates and communicates with other campus partner offices for daily updates, programming development and initiatives.
11. Responds to student and/or family requests for information as appropriate and within the guise of FERPA.

B. Professional Staff Training and Selection
One Assistant Director Oversees Professional Staff Training and Selection
(Oversight of assignment can alternate at the discretion of the supervisor)

1. Develops, implements and evaluates comprehensive fall and spring training programs for the professional Community Directors and Assistant Community Directors.
2. Designs, implements, and evaluates the orientation program for all professional staff within Residence Life.
3. Coordinates events, speakers, consultants, meals, materials, and social activities to ensure implementation of all professional training programs.
4. Develops and prepares all learning objectives, performance objectives, materials and manuals for training programs for all professional positions.
5. Oversees the Professional Staff Training Committee and Professional Selection Committee; in assigning roles and tasks to all committee members reporting progress of committee work to the Associate Director.
6. Develops, monitors and maintains the Department's budget for all professional training and staff development related initiatives.
7. Designs, implements, and evaluates orientation programs and professional development in-services for Community Director and Assistant Community Director Staff.
8. Develops, implements, and evaluates recruitment and selections processes for 8 Community Directors and 6 Assistant Community Directors.
9. Coordinates all conference recruitment materials and committee members for placement exchange opportunities as well as on campus processes.
10. Oversees ACUHO-I Internship recruitment, hiring, and supervision.

C. Student Staff Selection
One Assistant Director Oversees Student Staff Selection
(Oversight of assignment can alternate at the discretion of the supervisor)

1. Develops, implements, and evaluates recruitment and selections processes for approximately 130 live-in undergraduate resident assistants, and 200+ service assistants.
2. Designs and prepares resources and materials for student staff recruitment and selections processes, including but not limited to interview questions, scoring rubrics, marketing materials, and status letters.
3. Maintains the Residence Life staff roster and coordinates all hiring process needs with appropriate department and University representatives.
4. Coordinates information sessions, class visits, and recruitment programs for student staff selections.
5. Coordinates group and individual interview processes for student staff selections.
6. Oversees the Student Staff Selections Committee and delegates tasks to all committee members.

D. Student Staff Training
One Assistant Director Oversees Student Staff Training
(Oversight of assignment can alternate at the discretion of the supervisor)

1. Develops, implements and evaluates comprehensive fall and spring training programs for all live-in undergraduate student staff including Resident Assistants, Service Assistants, Service Assistant Coordinators, Resident Assistant Coordinators and Residential Tutors.
2. Designs, implements, and evaluates the orientation program for all student staff within Residence Life
3. Coordinates events, speakers, consultants, meals, materials, and social activities to ensure professional implementation of all student staff training programs.
4. Develops and prepares all learning objectives, performance objectives, materials and manuals for training programs for all student staff positions.
5. Oversees the Student Staff Training Committee; in assigning roles and tasks to all committee members reporting progress of committee work to the Associate Director.
6. Assists the Associate Director with developing, monitoring and maintaining the Department's budget for all student training and staff development related initiatives.
7. Designs, implements, and evaluates orientation programs for all student staff.
8. Designs, implements and evaluates a spring development program for all student staff.
9. Designs, implements, and evaluates the para-professional development in-services for student staff.

E. Residential Curriculum and Programming Initiatives

1. Instructs professional and student staff on developing, executing and assessing programs related to the curriculum
2. Works with community directors to develop shared programs.
3. Works with community directors to increase resident student participation in other University programs and activities.
4. Assists professional and student staff in establishing programming relationships with non-residence hall organizations, including but not limited to: Student Government Association, Center for Student Involvement, School of the Arts and other student groups and University departments.
5. Provides leadership in creating quality promotional materials for programs.
6. Provides support and assistance with budget management and oversight to community directors.
7. Additional, over-arching curriculum responsibilities may be assigned to one assistant director.

F. Hall Governance

1. Works with the Associate Director to establish a consistent student hall governance program including a central Residence Hall Association and a hall council within each residence hall.
2. Works collaboratively with the Community Directors to monitor student needs and to respond to those
needs with appropriate resources and programs.
3. Assists Community Directors in helping hall councils contribute towards developing community within
each respective hall.

G. Other Responsibilities

1. Demonstrates initiative, dependability, a positive attitude, professionalism, sensitivity and ethics.
2. Participates in housing and residence life projects as they occur.
3. Responsible for managing the area student programming, staff development and office supply budgets.
4. Participate in general staff meetings and divisional meetings.
5. Advises, chairs, or participates as a member of various inter- and intra-department committees on behalf of the Department
6. Assist with Open House, Accepted Student Days and Orientation programs for the University.
7. Performs other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.




Salary Range
Required:
Master's degree from an accredited college/university in higher education administration, student personnel services or related field.
3-5 years of full-time residence life/live in experience.
Strong supervisory and management experience of professional, graduate, and student staff.
Experience with professional and student staff recruitment, selection and training committees.

Preferred:
Experience working with living/learning programs and/or residence hall based academic initiatives.
Experience leading major staff training and development initiatives.
Experience advising a Residence Hall Association, Hall Council, or other student groups. Experience with Residence Life administrative processes, committees, facility management and departmental initiatives. Excellent written and verbal communication skills.


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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.



EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at www.montclair.edu.


AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION INSTITUTION

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