IRB Coordinator/Specialist

Job description

The Department of Academic Affairs at The College of New Jersey is seeking a part-time, 12-month IRB Coordinator/Specialist to provide professional-level administrative support for the business and training aspects related to Human Subjects Research and support of the Institutional Review Board (IRB) for TCNJ. Academic Affairs supports the work of over 360 full-time faculty and librarians and administers more than 50 degree programs offered through seven schools. Through this office, the institution allocates resources and administers policies that undergird faculty work with highly talented students at a college characterized by a collaborative, engaged, rigorous academic community.

Responsibilities include:

This position provides professional-level administrative support for the business and training aspects related to Human Subjects Research and support of the Institutional Review Board for TCNJ. This position will work in conjunction with the IRB Chair, Provost's Designee, Research Integrity Officer, and all individuals associated with grants and sponsored research (i.e., Executive Director of Grants and Sponsored Research and Compliance Office) and will act as the liaison with other offices and individuals at TCNJ. This position will be responsible for managing IRB proposals, communications with the researchers and agencies, and project/participant records related to each proposal that is processed by the IRB. This position will assist in collecting annual reports, uploading federal compliance reports, taking minutes and creating agendas for all IRB meetings, and set up training sessions for IRB related activities. The candidate will work with the electronic IRB vendor as needed for updates.

  • Works with the IRB Chair to prepare agendas, minutes, reports, and proposal reviews and communicates with IRB Board members
  • Works with faculty and staff to facilitate proposal management and annual reports, create new account for new PI as needed
  • Checks the ethic certificate and update as needed
  • Checks and updates the College IRB federal assurances as needed
  • Communicates with the IRB Chair, and Human Subjects research faculty/staff personnel, participants, and other internal and external stakeholders
  • Maintains records and files
  • Attends/participates in on-campus and off-campus meetings, conferences, and/or events related to assigned responsibilities
  • Other duties as may be assigned


  • Bachelor's degree from an accredited college or university, and one (1) year of professional experience in education, higher education, or other field related to the functions of the position, including significant experience with analytical strategies, approaches, and software for budget management. Research experience especially with Human Subjects research is preferred. Applicants who do not possess the required education may substitute experience on a year for year basis
  • Excellent oral and written communication skills. Excellent interpersonal skills and a good sense of humor, with the ability to work with a broad range of individuals, groups, and personality types. Ability to work both independently and as a team member
  • Ability to organize and prioritize assigned work, analyze problems, develop appropriate work methods, and maintain records. The ability to multi-task and handle several different duties simultaneously
  • Ability to prepare clear, technically sound, accurate and informative reports and correspondence containing findings, conclusions, and recommendations
  • Ability to use computers and computer software with ease (including Microsoft applications, web-based tools and databases, such as PeopleSoft and similar software), especially knowledge of budget tracking and other record keeping software; and the ability and flexibility to learn new skills as different duties may arise

Preferred Qualifications:

  • Three (3) or more years of experience related to the position

This position is a New Jersey Civil Service position with the state title Professional Services Specialist 4. It is aligned to the Communication Workers of America (CWA) bargaining unit. The starting salary for this part-time, 20-hour/week position is Range 18, Step 1, $26,784.81. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position. Salary for an internal candidate will be determined in accordance with Civil Service rules.

The College offers a generous benefits package that includes health, dental, vision and prescription plans as well as pension, paid leave time and tuition savings programs.

Under a residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt.

Qualified candidates should submit a letter of interest, resume, writing sample and the names of 3 professional references. Resumes will be considered through July 30, 2018. Submissions received after that date will only be considered if a suitable candidate has not been identified. Applicants will be required to complete an Application for Employment upon receipt of resume. Final offer of employment will be contingent upon successful completion of a background investigation.

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.




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Job No: 528
Posted: 7/10/2018
Application Due: 9/8/2018
Work Type:
Salary: Negotiable