Associate Registrar

Location
Stanford
Posted
Jul 10, 2018
Institution Type
Four-Year Institution


Associate Registrar

Stanford University

Job Number:
79688

Job Code: 1852 Grade: F Exemption: Exempt Note: Not all unique aspects of the job are covered by this job description
JOB PURPOSE
Reporting to the Collections Department Manager, the Associate Registrar for Collections will independently organize, manage and perform a wide variety of professional registration duties in support of the museum's Collections and Exhibitions. The Associate Registrar will be responsible for managing the arrangement of new acquisitions to the museum, coordinating daily work flow in Collections storage, administering annual Collection inventories, and performing the maintenance and updating of art emergency procedures. Candidates should have demonstrated knowledge of professional museum collection management practices. Professional experience working with the legal issues relating to collection accessioning practices and the rehousing of collections are also strongly desired. In addition, the candidate should have strong organization skills; outstanding attention to detail and accuracy; familiarity with art history; and proficiency with collection management databases and Microsoft Word, Excel and Adobe Acrobat Pro. An M.A. in museum studies is strongly preferred. Experience with EmbARK and experience writing Super Reports is strongly preferred. ABOUT US
Cantor Arts Center boasts a proud and venerable history. Conceived with the founding of Stanford University in 1891, the museum opened in 1894, serving the University and the broader community. The 1989 Loma Prieta earthquake damaged the museum, necessitating its closure to the public. In 1995 groundbreaking for a major new wing and restoration of the historic building began in earnest with the revitalized museum opening in 1999 as the Iris and B. Gerald Cantor Center for the Visual Arts. The Cantor offers approximately 50,000 square feet of exhibition space, as well as classrooms and other study spaces for students and faculty. The Cantor's collection spans 5,000 years and includes more than 38,000 works of art from around the globe. Collections include art from Europe and America, both historical and contemporary; Asia, primarily Japan and China; Africa; Oceania; historical works from Mexico, Central America, and South America; the Stanford Family Collection; and public sculpture on the Stanford campus.
CORE DUTIES*
  • Perform all of the tasks related to accessioning new works into the collection; arrange shipping, communicate with donors, provide and file all legal documentation, condition report incoming work and physically number objects.
  • Manage the daily work flow and organization in collections storage areas.
  • Work closely with the Collection Preservation Specialist and Museum Preparators to determine storage locations for collection objects.
  • Oversee the appropriate rehousing of collection objects and, as necessary, write up handling instructions for objects with complex handling trays and boxes.
  • Print object labels and tags.
  • Create gallery de-install reports for scheduled exhibition de-installs and gallery change outs.
  • Collaborate with the Collection Department Manager and Conservation Department to manage the rehousing work flow.
  • Create EmbARK reports to track collection object accessories, including mounts and other exhibition materials related to the object, and perform required data entry.
  • Data entry for object records and cataloging of collections
  • Work with curatorial team to update valuations of collection objects.
  • Conduct annual inventory of collection objects, in accordance with AAM best practices.
  • Update existing Super Reports in the EmbARK database, as well as create new ones to support to work of numerous museum departments.
  • Purchase and maintain inventory of collection storage and collection department supplies.
  • Revise the Art Emergency documents and procedures as necessary, distribute to staff.
  • Work with Collection Department Manager, Conservation, and Curatorial to establish collection salvage priorities and create protocol for access.
  • Mange volunteers and student interns.

* - Other duties may also be assigned EDUCATION & EXPERIENCE
  • Bachelor of Arts degree (Master of Arts preferred) - preferably in Museum Studies or Art History, Arts Administration or a related field.
  • Five years of relevant, professional experience working at a museum in the collections department, or combination of education and relevant work experience.


KNOWLEDGE, SKILLS & ABILITIES
  • Demonstrated knowledge of professional museum practices including registration methods, safe object handling and art preservation, packing and shipping, insurance, storage of art, security measures, and object numbering techniques.
  • Knowledge of and demonstrated skill using collection management databases, Microsoft Word, Excel and Adobe Acrobat Pro; experience working with EmbARK Collections Manager database software is strongly desired.
  • Experience creating and maintaining disaster emergency plan for museum collections.
  • Must have excellent interpersonal, organizational and communication skills.
  • Ability and willingness to maintain high level of accuracy and attention to detail is essential, as is the ability to work well under pressure with a wide variety of museum professionals, vendors, students, docents, and others.
CERTIFICATIONS & LICENSES
None
PHYSICAL REQUIREMENTS*
  • Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
  • Occasionally stand, walk, and write by hand, lift, carry, push pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS
  • May work extended or non-standard hours, weekends and holidays based on business needs.
  • May work in areas with exposure to dust, paint, chemicals and other toxins.

WORK STANDARDS
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.'

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Job:

Location: Arts, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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