Associate Director for Alumni Student Programs

Seattle, Washington State
Jul 10, 2018
Institution Type
Four-Year Institution

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.

University Advancement is committed to creating an environment of inclusiveness where every person feels welcomed and valued. We believe that attracting and retaining diverse staff is crucial to serving the communities where our employees and students work and live.

University Advancement has an outstanding opportunity for an Associate Director for Alumni Student Programs (ASP).

The Associate Director for Alumni Student Programs (ASP) develops comprehensive alumni relations programs and services within University Advancement’s Office of Alumni and Stakeholder Engagement (ASE). This position works collaboratively with the Director of Alumni Relations to strategically integrate alumni relations programs and services in support of the mission of the University of Washington. The Associate Director coordinates and oversees programs and services with a particular emphasis on engaging University of Washington (UW) students and young alumni. The Associate Director of Alumni Relations cooperates with institutional and community partners, including the affiliated non-profit UW Alumni Association to coordinate and administer programs and services of shared interest and responsibility. This position reports to the Director of Alumni Relations.

Duties and Responsibilities

Student and Recent Graduate Programs

  • Develop and implement student and recent graduate programming, in partnership with campus entities as appropriate, with the goal of building and fostering a lifelong relationship between alumni and the University of Washington. Continuously evaluate programs for effectiveness and oversee programmatic changes.
  • The Associate Director oversees UWAA programmatic efforts in four specific areas: mentorship, networking, professional development and career development.
  • Oversee development of all aspects of program and services (management, evaluation, and innovation) that support student and young alumni in the four primary focus area listed above. These programs include, but are not limited to Career Treks, [email protected], the GOLD (Graduates of the Last Decade) Council, senior and commencement programming, etc.
  • Establish and maintain relationships and rapport with UW and community partners with the goal of building support for and participation in ASP programs and services.
  • Creatively integrate ASP programs and services with existing campus student resources in ways that leverage the participation and support of UW alumni and result in added value and more comprehensive and inclusive programs.
  • Oversee UWAA student programming contributions as well as the growth and management of the UWAA General Scholarship Fund.
  • Produce UWAA sponsored family programming like the Holiday Cruise or Zoo Day.
  • Collaborate with UW Admissions and OMA-D to offer educational programming to UW alumni that is related to college access, college admissions, and college finance.

Program Promotion and Expansion

  • Coordinate efforts to promote alumni student engagement across all available print and digital marketing platforms (UWAA MarCom team, Columns and Viewpoint magazines, University Marketing and Communications, external media, and periodicals)
  • Actively meet with campus and community leaders in an organized effort to have them see the value of leveraging their local alumni networks in support of mentorship, networking, professional development, and career advancement.
  • Partner with and support campus and community leaders in order for them adopt (and thus expand) ASP programs like Career Treks and [email protected]
  • Source and evaluate potential success stories and spotlight opportunities for submission to media partners.
  • Develop effective promotional material designed to encourage broader support for and partnership with ASP. Partners include campus student services, colleges, academic departments, community organizations, and general alumni.

Program Management and Administration

  • Recruit, select, train, manage, and evaluate two full-time Assistant Directors on the ASP team.
  • Oversee all aspects of ASP finances including the development and management of annual budgets, allocation of funds, and accounting for expenses for 3 person team and .
  • Manage the recruitment, selection, training, and evaluation of GOLD Council members and UWAA Student Ambassadors.

Additional UWAA Program Support

  • Support other UWAA teams in the planning and execution of additional large-scale alumni engagement including Washington Warm Ups, Dawg Dash, Eastern WA programs, Veterans Appreciation, and Welcome to Washington.

Other duties as assigned.

  • Navigate complex internal and external financial, political and organizational processes and procedures
  • Actively pursue professional development, continuing education and/or advanced degree training

Key Competencies


  • Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
  • Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
  • Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
  • Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
  • Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures; acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
  • Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.


  • People Builder: Exhibits commitment to developing others to become leaders.
  • Driving Results: Effectively communicates objectives and guides direct reports and team members to make decisions and achieve goals.
  • Organizational Planning: Develops and manages comprehensive team goals and measures team progress while balancing short-term and long-term priorities that are consistent with the organization’s mission, priorities and goals.
  • Managing Conflict: Recognizes and addresses conflicts and disagreements in a safe and respectful environment, manages conflicts collaboratively, and builds consensus with the best interests of the organization in mind.


  • Bachelor's degree in Arts and Sciences, Science or related human services field and four years of progressively responsible experience in institutional advancement (alumni relations, marketing/communications or philanthropy) or related field.
  • Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
  • The persistence, resilience, and determination to move projects forward in large, complex, and bureaucratic environments.
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired Qualifications

  • Advanced degree in College Administration, Business Administration, Public Administration, Communications and/or related human services field.
  • Knowledge of alumni relations/development/advancement principles.
  • Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE.
  • Demonstrated experience in the supervision of part or full time professionals.

Conditions of Employment

  • Cubical/Open workspace environment, which may result in additional or higher levels of noise and visual distractions.
  • A valid Washington State driver’s license is required to operate the UW Alumni Association Van. Candidate selected must have personal transportation and be willing to travel when necessary.
  • Ability to travel out-of-state up to 8 times per year for events scheduled on evenings and weekends
  • Ability to travel internationally up to one time per year to perform duties and responsibilities as a UWAA Alumni Travel Program tour host.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.