Assistant Director of Student Activities, Engagement

Location
Cleveland, Ohio
Posted
Jul 10, 2018
Institution Type
Four-Year Institution

POSITION OBJECTIVE

The assistant director is the primary advisor to the Class Officer Collective (COC), CWRU Hudson Relays Committee, and the Senior Week Committee. The assistant director is responsible for promoting the Student Activities & Leadership Office, including creating an innovative marketing program and updating the SA&L Webpage.  Serves as the project manager for the Spartie Mascot program as well as initiating programs to enhance campus pride and engagement (i.e. Homecoming & Legacy Week).  In collaboration with other staff members in the Office of Student Activities & Leadership, the assistant director serves as a risk management specialist for approximately 200 undergraduate student clubs and organizations and 70-90 graduate student organizations. Directly supervises one graduate assistant and provides indirect supervision to undergraduate student interns.

 

ESSENTIAL FUNCTIONS

  1. Advise the Class Officer Collective. The Class Officer Collective (COC) is composed of five elected representatives of each class: President, Vice President, Secretary, Treasurer, and Marketing & Public Relations Officer. This position will offer direction to this group of students to create class-specific programming and implement campus traditions (Hudson Relays, Snowball Dance, and Orientation Week). Guide the students on budget, purchasing, reviewing contracts, risk management, marketing, and assessment. This individual will attend all programs. COC’s allocated budget is approximately $95,000. (30%)
  2. Provide direction to the Senior Week planning committee. Guide the planning, risk management, marketing, financial responsibilities, and implementation associated with this annual week of events. Senior Week’s allocated budget is approximately $60,000. (20%)
  3. Develop and maintain the Office of Student Activities & Leadership website. Work with the graduate student intern in the management of the social media marketing provided by the department. Create and manage all areas of technology via the website through the Student Affairs IT group. Recommend marketing/campus engagement strategies for Office of Student Activities & Leadership. (12%)
  4. Serves as the project manager for the Spartie Mascot Team. Responsible for selection, training, and marketing. Initiate programs to enhance campus pride and engagement including Homecoming, BlueCWRU Fridays, and Legacy Week. (12%)
  5. Serve as a risk management specialist for the approximately 270-290 undergraduate and graduate student organizations served through the SA&L. Responsible for overseeing the completion and advising of the Alcohol Use Report process and risk management steps for all events as needed. Responsible for training student leaders on travel waivers and other elements of creating sound risk management plans. (5%)
  6. Serve as project manager for the Stephanie Tubbs-Jones Run for Education 5K sponsored during Homecoming Weekend. This annual fundraiser directly supports the STJ award program sponsored by the Office of Student Activities & Leadership. (5%)
  7. Organize and lead the division spirit committee, whose mission is to enhance CWRU spirit & pride and ensure the entire campus community - students, faculty, staff, alumni – are encouraged to be part of greater Spartan community. (5%)
  8. Participate in departmental and divisional student development programs including, but not limited to Diversity 360, Emerging Leaders Program, Fall Leadership Conference, and the Pytte Cup. (5%)

 

NONESSENTIAL FUNCTIONS

  1. Assist in the daily operation of the Office of Student Activities & Leadership. (2%)
  2. Serve on university and divisional committees as assigned. Special attention should be given to cohort-based committees which include the First, Second Year and Upper-class Student Advisory Councils. (1%)
  3. Maintain an awareness of current trends in the student activities field. Use this knowledge to consult with student organizations as needed/requested. (1%)
  4. Participate in professional organizations (as approved by the associate director) and attend conferences and seminars. (1%)
  5. Perform other duties as assigned. (1%)

 

CONTACTS

Department: Daily contact with all office staff for the purpose of executing the office mission.

University: High volume contact with other offices within Student Affairs; Continual contact with the following University Departments/Offices: Tinkham Veale University Center staff and offices; General Counsel; Alumni Affairs; Facilities and Operations (Housekeeping, Grounds and Maintenance, Plant Services); Campus Access Services (Parking, Security); Educational Enhancement, New Student and Family Programs; Controllers Office; Accounts Payable; and university faculty for the purpose of collaboration and executing student programs.

External: Cleveland area organizations in the development of programs that involve community outreach or community service, including the University Circle Incorporated. Continual contact with vendors for the purchase of t-shirts, novelty items, etc.

Students: Daily contact with the members of COC. Daily contact with other members of student clubs and organizations.  Strong collaboration involving student organizations outside of SA&L. All for the purpose of the development and delivery of programming and enhancing campus pride at CWRU. 

 

SUPERVISORY RESPONSIBILITY

This position is responsible for the recruitment for and supervision of one graduate assistant

QUALIFICATIONS

Experience: 1 to 3 years of demonstrated experience with programming, event planning and working with a student population required. Some experience with risk management advising is a plus.

Education/licensing: Master’s degree required.

 

REQUIRED SKILLS

  1. Must possess a strong philosophy in student engagement and student activities.
  2. Ability to work effectively with diverse populations and maintain a work environment that is marked by inclusiveness and respect for others.
  3. Experience in programming and work in a college union/student center setting is strongly desirable.
  4. Strong background in leadership development programming and group dynamics (experience with Gallup StrengthsQuest would be a plus).
  5. Effective communication and organizational skills and ability to relate well to students is necessary.
  6. Must be able to assist in the personal development of student leaders.
  7. The ability to develop a team environment is a must.
  8. Basic familiarity with Microsoft Office suite applications, email, internet navigation and social media is required. (Any experience with PeopleSoft and/or CampusGroups would be a plus)
  9. Ability to meet consistent attendance.
  10. Ability to interact with colleagues, supervisors and customers face to face.
  11. Website management experience is a plus.

 

WORKING CONDITIONS

Typical student center/union work environment. Individual must be willing to work evenings and weekends. High concentrations of student traffic and working with students needs and interests. Due to high traffic volume, the individual is expected to assist as a team player in the management of the main office.

Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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