Job description

JOB NO.: 95196-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Grant, Research, Contract Management

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 95196-AS

Working Title: Sponsored Programs Administrator


FTE: 100%

Anticipated Begin Date: AUGUST 01, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $42,167 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's Degree is strongly preferred. Degree in business administration or related field is desirable.

Minimum number of years and type of relevant work experience:

Well-qualified applicants will have the following preferred experience:
1. Demonstrate a history of initiative and personal accountability.
2. Excellent written and oral communication techniques.
3. Ability to think critically and attention to detail.
4. Independent decision-making.
5. Comfortable in complex electronic systems.
6. Ability to apply foundational principals to a variety of situations.
7. Customer service mentality.
8. Ability to interpret policy and procedures as they apply to hundreds of individual situations.
9. Knowledge of, or ability to learn, University, State, Federal and Nonfederal Agency fiscal and administrative rules, regulations and procedures.
10. Knowledge of, or ability to learn, University of Wisconsin-Madison and University of Wisconsin System policies for soliciting and administering extramural support.
11. Knowledge, or ability to learn, of Office of Management and Budget Circulars; funding agency terms and conditions; University Policy and Procedure Papers; State Regulations; Federal Acquisition Regulations (FAR) and agency interpretations; Code of Federal Regulations; and Research Terms and Conditions.
12. Ability to establish and maintain effective working relationships.
13. Excellent organizational and time management skills.
14. Ability to build consensus amongst a diverse group of stakeholders.

License or certificate:

Position Summary:

The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural research grants and contracts to the University of Wisconsin-Madison. RSP currently manages an open portfolio of over $4 Billion with annual awards over $1 Billion.

A successful applicant will assist in the management of the University's sponsored projects by facilitating the operations and processes related, the review and submission of extramural funding proposals. This position will be responsible for communicating with several key stakeholders, including academic and department leadership, principal investigators (PIs), and local research administrative support. It will be the responsibility of this position to assist these stakeholders in navigating the complicated process of proposal submission. This position is responsible for interpreting complex rules, policy and regulations and applying sound judgement to ensure application is compliant with all applicable rules, policy and regulations as it relates to the development and submission of extramural funding proposals. This position may also be called upon to train, advise and instruct University personnel on extramural support policies and procedure, as well as developing and maintain grantor agency relationships.

Additional Information:


Kelly Marks
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To be considered, applications must be submitted online. Please click on the "Apply Now" button to start the application process. You will be required to upload a cover letter and resume.

Your resume and cover letter should include all relevant education and/or work experience as it relates to this position, where it was performed if applicable, and should specifically address your experience interpreting policy and procedures, providing customer service, and maintaining effective working relationships. Cover letters will be used as a writing sample and to determine the best qualified applicants.

Salary will be determined based on skills and experience.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Jul 9 2018 Central Daylight Time

Application Close: Jul 23 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 7/10/2018
Application Due: 7/24/2018
Work Type: