Administrative Assistant II

Location
USA, Denver, Colorado
Salary
Negotiable
Posted
Jul 09, 2018
Ref
006019
Contact
University of
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

The Office of Research and Sponsored Programs (ORSP) supports the University community in their pursuit of research and the management of externally sponsored programs. ORSP is the key point of contact for faculty in the area of sponsored research and other sponsored programs, including research conduct and compliance.

Position Summary

The Administrative Assistant II will provide general administrative and special project support to the Office of Research and Sponsored Programs (ORSP). This position may support administrative tasks including general reception, monitoring departmental supplies and equipment, overseeing non-budgetary administrative functions, assisting with the management of departmental webpages and event planning support. The ideal candidate must be able to work independently under general direction, and they must be able to provide excellent service to students, faculty, and staff under a variety of circumstances.

Essential Functions

  • Routine organizational and administrative tasks.
  • Provide administrative support to managers and their respective departments.
    • Tasks may include: submitting maintenance work orders and equipment repair requests; monitoring office supply levels; assisting managers with the collection and preparation of receipts/invoices for payment; working with vendors and other general event planning support; managing basic projects as assigned.
  • Provide administrative and project support to the Executive Director (ED) and Director, ORSP.
    • Tasks may include: general reception duties for divisional office; filing of confidential paperwork and correspondence; assisting with general office management; assist with monthly P-Card coordination; process and submit payments for reimbursements; requisition and P.O. coordination and submission; supporting EDs staff with specialized projects related to reporting, web content, and finance & operations.
  • Other duties as assigned.

Knowledge, Skills and Abilities

  • Ability to communicate effectively both verbally and in writing.
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information.
  • Ability to interact with faculty and employees and communicate effectively and sensitively with students, faculty, and staff from a diverse range of backgrounds.
  • Ability to problem solve.
  • Ability to prioritize and multi-task.
  • Ability to do basic math.
  • Ability to work with and manipulate spreadsheets.

Required Qualifications

  • Associate Degree or an equivalent combination of education and office experience.
  • Two years of experience in an office support setting.

Preferred Qualifications

  • Bachelor's degree.
  • Three to five years in an office support setting.
  • Intermediate skill level in Microsoft Office and Publisher.
  • Experience working in Banner or other database system.
  • Experience working in higher education.

Work Schedule

  • M-F, Part-time, approx. 4 hours per day.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Friday, July 20, 2018.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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