Payroll and Benefit Specialist

Job description

Job ID 14497
Location UW Eau Claire;Eau Claire, WI
Full/Part Time Full-Time
Regular/Temporary Regular


POSITION: A full-time university staff position is available in the Office of Human Resources beginning on or before September 4, 2018. The working and official title for this assignment is Payroll and Benefits Specialist. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be $17.00 per hour.

• Experience processing payroll and benefits transactions using a payroll software program
• Demonstration of:
o Intermediate level experience working with Microsoft Suite (Word, Excel, PowerPoint, Outlook).
o Knowledge of complex payroll policies and procedures such as: Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Worker’s Compensation.
o Exceptional analytical and critical thinking skills.
o Exceptional oral, written and interpersonal communication skills.
o Exceptional organizational, problem solving, prioritizing, multitasking, and decision making skills.
o Willingness to develop payroll, benefit, and system knowledge by cross-training with other positions within the payroll & benefit area to support co-workers as needed.
o Commitment to diversity, equity and inclusiveness.
• Ability to:
o Understand data relationships, data structure, query language, and data manipulation.
o Maintain confidentiality and integrity of payroll and human resources information.
o Maintain a high level of professionalism and quality service in communicating with and working effectively with a diverse variety of internal and external contacts.
o Analyze complex issues and to use discretion in responding to confidential matters.
o Prioritize and meet multiple conflicting deadlines.
o Work independently as well as a member of a team.

• Experience processing payroll and benefits transactions in a large high volume payroll environment.
• Experience using a human resources information system, such as PeopleSoft, for payroll.
• Experience writing, generating, and formatting data from database queries.
• Advanced experience in creating and using Excel spreadsheets including formulas, macros, and pivot tables.

• (70%) Processing and data entry of payroll and/or benefit information into the database system ensuring accurate and timely entry to meet deadlines.
• (20%) Generate data queries on a regular basis or per request by the Director of Human Resources or designee for use in developing spreadsheets, graphs, presentations, benefit and payroll processing, and/or management decision making.
• (10%) Assist the Director of Human Resources or designee, with any other duties as assigned.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.
The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Payroll & Benefit Specialist position (Job ID # 14497) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:
• Letter of application
• Resume
• Names and contact information for three references.
• Answer/complete the following:
Question 1: Tell us about your experience processing payroll and benefit transactions including the frequency, the number of employees the payroll was for, how many times (or how long) you processed payroll, and what software program(s) you used.

Question 2: Sometimes you will need to take initiative to get a project or task completed. Describe a situation when you demonstrated initiative and took action without waiting for direction. What was the outcome?

Assessment: Attach and submit the report page after taking the Excel assessment at Click TOSA DESKTOP and scroll down to AVAILABLE SUBJECTS. Click on EXCEL Test, Start Test.

Please direct requests for additional information to:
Diane Willer; [email protected]

To ensure consideration, completed applications must be received by end of day July 23, 2018. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. A criminal background check is required prior to employment.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report ( . Also visit our Campus Security Authority policy (

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing diversity, equity, and inclusion.





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Job No:
Posted: 7/9/2018
Application Due: 8/3/2018
Work Type: