Office Manager, Admissions

Job description

Hyde Park Campus

30348 Bus-Admissions

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

The Office Manager assists with the daily operations in the Full-Time Admissions office. Assists with the management of student, staff, and alumni volunteers in both the on-campus and off-campus visit process, as well as admissions interviews. This role utilizes a working knowledge of the MBA programs and admissions process to serve as the primary representative of admissions to visitors. Assist in the daily administrative functions of the Full-Time Admissions Office, including assessing, implementing, and managing the office supply needs and physical space, assisting with travel, event planning, and ensuring a positive visitor/guest experience. This role provides primary administrative support to the Associate Dean/Executive Director of Full-Time Admissions


  • Manages the daily operations of the Full-Time Admissions office, serving as the office manager.
  • Works with Admissions senior staff and Admissions Manager to support and coordinate administrative needs, manage projects, and assign student volunteers and staff as needed,
  • Develops and implements office procedures and policies, ensuring compliance of office staff with relevant office, University, and other policies and guidelines.
  • Oversight management of office supplies, as well as the day-to-day purchase of goods and services.
  • Assists Admissions Manager with the development of the budget. May monitor and reconcile accounts.
  • Coordinates logistics of major events and may assist in planning events.
  • Manages special projects or functions related to the business of the organizational unit.
  • Responsible for new employee hiring process and management. This includes scheduling interviews, onboarding procedures, and the assignment of space, phone, and other equipment.
  • Manages the visitor/guest engagement experience through in-person, phone, and email contact. Responsible for evaluating and improving the experience based on feedback and insights.
  • Manages Associate Dean's expense reports, travel arrangements, coordination of meetings, and calendar management.
  • Oversees and maintains the visitor and back office spaces, ensuring appropriate updates, repairs, and upgrades are made in a timely fashion.

Additional Requirements

Education, Experience or Certifications

  • Bachelor's degree required.

  • At least two years of progressively responsible administrative experience required.
  • Experience working in higher education preferred.

Technical Knowledge or Skills:
  • Proven organizational aptitude, attention to detail, and project management required.
  • Analytical and problem solving skills required.
  • Ability to maintain strict confidentiality of sensitive information required.
  • Ability to learn and manipulate both University and Chicago Booth databases required.
  • Ability to work on multiple projects simultaneously, set priorities, and streamline projects and processes to meeting deadlines required.
  • Strong knowledge of Excel, Word, and PowerPoint required.
  • Commitment to providing a high level of customer service and working in a team environment required.
  • Excellent interpersonal, verbal, and written communication skills required.

Required Documents:
  • Resume
  • Cover letter

Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 7/7/2018
Application Due: 8/23/2018
Work Type: