Liaison: Physical Sciences, Biological Sciences, Argonne

Job description

Hyde Park Campus

85650 Ofc VP Research And Nat'L Labs

About the Unit

Job Information

Job Summary:

Act as Physical Sciences and Biological Sciences liaison for faculty with the University Financial Services office, Human Resources, and various departmental staff, University Research Administration, and Argonne National Labs. This position reports directly to Director of Finance with accountability to the Vice President for Research and Asst. Dean of Planning for BSD.


  • 50% Participates in development and implementation of the systems processes, and training needed to effectively manage joint appointments.
  • Participates in development and implementation of networks and electronic systems to facilitate efficient processing of transactions, with the intent of reducing dependence on paper documents and processes.
  • Develops and monitors operating standards to provide the highest level of efficiency.
  • 50% Joint Appointment Process Owner: -Communicate regularly with faculty and financial administrators in PSD, BSD, and scientists at Argonne regarding time and effort reporting and budgeting for both their time and the time of all staff.
  • Administers the joint appointment desktop payroll system for Argonne joint appointees, interfacing with the University's Comptroller's office, ensuring grants are charged appropriately and directing all joint-appointment payroll administrative activities.
  • Support the maintenance of a central digital file for joint appointments and joint appointment reimbursement agreements from VP Research Office.
  • Meet regularly with senior Argonne accounting staff to ensure invoice amounts are correct. Approve correct invoices for payment.
  • Research incorrect invoices and update agreements, databases, systems, logs and excel worksheets as appropriate.
  • Develop inter-organizational policy recommendations and initiate process improvements.
  • Support the process of monthly reconciliation for clearing account that identifies missing grant charges, payments owed to Argonne National Lab, and payments owed to the University.

  • Must be an expert in managing in a computerized environment.
  • Must have above-average skill in managing a highly technical, heavily networked operation.
  • Ability to deal with difficult personalities.
  • Quick-minded; ability to multi-task and manage multiple projects simultaneously; ability to work successfully with students, faculty and staff; ability to work successfully with external organizations and individuals; ability to work under pressure.
  • Excellent verbal and written communication, and organizational skills; ability to work independently with a high degree of initiative; ability to work skillfully with a diverse population; ability to meet deadlines, maintain confidentiality, and problem solve.

Additional Requirements

Education, Experience, or Certifications:

  • Bachelor's degree required; master's degree preferred

  • Five to eight years of progressive experience in a higher education environment is required.

Working Conditions and Physical Requirements:
  • Energy and enthusiasm.
  • Attendance, mostly sedentary work, some light work (lifting and carrying boxes of material).
  • Ability to use a keyboard, mouse, telephone, fax machine, fax machine, photocopier, and other office equipment.
  • The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it.

Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

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Job No:
Posted: 7/7/2018
Application Due: 7/20/2018
Work Type: