Liaison: Physical Sciences, Biological Sciences, Argonne
Hyde Park Campus
85650 Ofc VP Research And Nat'L Labs
About the Unit
Act as Physical Sciences and Biological Sciences liaison for faculty with the University Financial Services office, Human Resources, and various departmental staff, University Research Administration, and Argonne National Labs. This position reports directly to Director of Finance with accountability to the Vice President for Research and Asst. Dean of Planning for BSD.
- 50% Participates in development and implementation of the systems processes, and training needed to effectively manage joint appointments.
- Participates in development and implementation of networks and electronic systems to facilitate efficient processing of transactions, with the intent of reducing dependence on paper documents and processes.
- Develops and monitors operating standards to provide the highest level of efficiency.
- 50% Joint Appointment Process Owner: -Communicate regularly with faculty and financial administrators in PSD, BSD, and scientists at Argonne regarding time and effort reporting and budgeting for both their time and the time of all staff.
- Administers the joint appointment desktop payroll system for Argonne joint appointees, interfacing with the University's Comptroller's office, ensuring grants are charged appropriately and directing all joint-appointment payroll administrative activities.
- Support the maintenance of a central digital file for joint appointments and joint appointment reimbursement agreements from VP Research Office.
- Meet regularly with senior Argonne accounting staff to ensure invoice amounts are correct. Approve correct invoices for payment.
- Research incorrect invoices and update agreements, databases, systems, logs and excel worksheets as appropriate.
- Develop inter-organizational policy recommendations and initiate process improvements.
- Support the process of monthly reconciliation for clearing account that identifies missing grant charges, payments owed to Argonne National Lab, and payments owed to the University.
- Must be an expert in managing in a computerized environment.
- Must have above-average skill in managing a highly technical, heavily networked operation.
- Ability to deal with difficult personalities.
- Quick-minded; ability to multi-task and manage multiple projects simultaneously; ability to work successfully with students, faculty and staff; ability to work successfully with external organizations and individuals; ability to work under pressure.
- Excellent verbal and written communication, and organizational skills; ability to work independently with a high degree of initiative; ability to work skillfully with a diverse population; ability to meet deadlines, maintain confidentiality, and problem solve.
Education, Experience, or Certifications:
- Bachelor's degree required; master's degree preferred
- Five to eight years of progressive experience in a higher education environment is required.
Working Conditions and Physical Requirements:
- Energy and enthusiasm.
- Attendance, mostly sedentary work, some light work (lifting and carrying boxes of material).
- Ability to use a keyboard, mouse, telephone, fax machine, fax machine, photocopier, and other office equipment.
- The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it.
- Cover letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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