The Business Manager is responsible for the day-to-day coordination over the financial, budgetary and human resources activities of the Academic Support Services, which includes academic support programs. The incumbent will be responsible for the day-to-day financial operations of the units, including assisting in the management of unit budgets, developing budget and accounting reports, and managing the unit’s payroll and other related financial activities. The incumbent will also review and process the Non-Tenure Track (NTT) faculty contracts, estimating NTT faculty spending for each semester/fiscal year and for preparing and monitoring all personnel procedures for NTT faculty.
Examples of Duties:
- Responsible for the day-to-day financial operations of the units under Academic Support Services; assist in the management of unit budgets and develop budget and accounting reports; manage the unit’s payroll and other related financial activities;
- In collaboration with the Director of Academic Support, review and process the Non-Tenure Track (NTT) faculty contracts, estimate NTT faculty spending for each semester/fiscal year and support director in completing the faculty HYBRID sheet and maintain accurate files for all NTT faculty;
- Responsible for the preparation off all personnel procedures for NTT faculty, including personnel action forms for all personnel matter including hires, reappointments, termination and leave of absences;
- Monitor the progress of all part-time faculty toward bargaining unit membership; review non-tenure track faculty eligibility for promotions and continuing contract; serve as point person for non-tenure track questions regarding promotions, continuing contracts and pay;
- Work closely with the Associate Vice Provost and Director, Business Operations and Resource Management to identify improvements to the unit’s business processes and operations as they relate to financial and human resources management and to administrative support for projects and programs;
- Review budget, purchasing, accounting, and personnel paperwork prepared by the departments and programs for accuracy and compliance with university and Department of Education policies and procedures; in collaboration with program and project managers, monitor and review all budget expenditures and recharges, including all personnel actions, payroll, and travel authorizations, as well as requests for procurement of goods and services;
- Serve as first point of contact for all faculty and staff within Academic Support Services and provide new hires with appropriate Human Resource paperwork, providing assistance on the preparation and completion of such paperwork; monitor the collection of all pertinent human resource documentation for faculty, professional, classified and non-benefited staff, as well as contingent workers and student employees; serve as a liaison between faculty, staff and human resource for all personnel matters;
- Responsible for reviewing Summit to ensure employees are paid accurately on their employment records, additional compensation, stipends, graduate assistantships and all reimbursements;
- Interact cooperatively to coordinate department activities with appropriate university administrative units, including the Office of Research and Sponsored Projects (ORSP), Human Resources, Controller’s Office and Procurement, as well as with external funding agencies, including federal, state, and foundation agencies;
- Coordinate the submission process for review and approval of personnel action forms;
- Work closely with Associate Vice Provost to manage unit’s space utilization;
- Reconcile all purchases made with Pro-cards to ensure they comply with sponsor terms and conditions and with UMass Boston policies and procedures;
- Schedule conferences, meetings, and appointments, including all accommodations, meals, and the like for Academic Support Services;
- Perform other duties as assigned.
Bachelor’s Degree and a minimum of three-five (3-5) years of higher education administration, business management or budget management experience is required. Knowledge of account, financial, grant, and personnel management practices and procedures required. Knowledge of contracts and state, local and foundation grants, including monitoring for allowable and compliance, is required. Knowledge of university policies and procedures preferred. Experience with PeopleSoft and a high level of proficiency using Microsoft Office Suite is preferred.
- Proficiency with Microsoft Office and other standard administrative software, human resources systems and financial reporting systems;
- Ability to analyze data and other information utilizing and maintaining spreadsheets and databases;
- Ability to develop and bring to completion multiple assignments concurrently;
- Ability to work independently and to respond flexibly to changing events;
- Ability to effectively manage complex financial and human resource situations;
- Ability to handle and upload the confidentiality of the division;
- Ability to effectively and efficiently work in a team with a wide range of constituencies across departmental lines to accomplish the identified goals of the unit;
- Strong oral and written communication skills;
- Strong organizational, analytical and problem-solving skills;
- Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
- Strong commitment to customer service.
Please apply online with your resume, cover letter and list of three professional references.
Review of candidates will begin following the application closing date.
Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 7 business days of the posting. All other candidates will be considered after that period.
Salary Ranges for the appropriate Pay Grade can be found at the following link: