District Budget Officer

Job description

District Budget Officer

San Mateo County Community College District

Posting Number: 2014624S
Department: Budget DIST (DEPT)
Location: District Office
Position Number: 1C0387
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Min Salary: $144,924 (annual)
Max Salary: $183,600 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges have been designated as Hispanic Serving Institutions. The District enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students within the District, 2.8% are African-American, 0.2% are American Indian, 16.4% are Asian, 10.4% are Filipino, 24.6% are Latinx, 1.6% are Pacific Islander, 24.0% are White, 17.8% Multi-Ethnic, and 2.2% are unknown.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
The District Budget Officer performs professional work involving budget development, budget revisions, budget reports, position control, and cost analysis. Reporting to the Chief Financial Officer, the District Budget Officer conducts budgetary research/analysis projects and coordinates a wide variety of complex analytical projects and assignments for a central District service area. Under direction, the employee researches, evaluates, analyzes, formats data, plans and coordinates processes, and makes recommendations for the initiation, modification, and implementation of a variety of District and centralized services. A high degree of independent judgment and creativity are required to select and analyze data in order to draw conclusions, make original recommendations, write reports and to resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, public relations and/or institution funding; however, administrative controls limit the risk of serious consequences.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Prepares, maintains, and provides explanation of the District’s budget for quarterly and annual budget reports for the Board of Trustees and outside organizations

2. Exchanges information with staff at all levels, outside agencies and institutions, and the general public, pertaining to state and District funding and the budgeting process

3. Monitors changes in state funding formulas and regulations and applicable effects upon the District’s budget; applies principles of Education Code and state budget and accounting policies to District budget process and procedures

4. Coordinates development of the District budget, overseeing the technical implementation of the budget process

5. Assists in the development, maintenance, and analysis of the allocation formula or other calculations utilized in the allocation of funds within the District

6. Makes changes, as approved by the Board of Trustees, to the position control system, including position classifications, positions, labor distribution codes, etc.

7. Prepares state reports, such as the Full-Time Faculty Obligation Report, etc.

8. Makes recommendations for improved procedures for budget development, control, analysis, and allocation of resources

9. Coordinates with other staff to maintain, analyze, and revise position control records and benefit rate tables to assure accurate personnel costs and budgeting

10. Uses a variety of spreadsheet and other data access tools to analyze budget information, complex statistical, financial and other data and to prepare a variety of reports. Researches, analyzes, and prepares budget and financial data related to budget status

11. Identifies and analyzes significant budget to actual variances

12. Maintains historical and current materials related to the District’s budget as well as the funding and allocation formulas, expenditure patterns, and special cost analysis of agency compliance regulations, collective bargaining and grievance issues, legal decisions, and funding resources

13. Assists with financial management of various District set-aside programs (i.e. unit banking, staff development, professional development, and apprenticeship programs) during the year and year-end closing

14. Coordinates financial processes, such as electronic approvals of budget and expenditure journals, system security, creation of various journal types and detail codes, and maintenance of the chart of accounts

15. Assists with coordinating year-end fiscal close activities in conjunction with budget development activities

16. Provides technical expertise and advice to management and administrators regarding budget and fiscal matters to assure that accounting procedures meet fiscal accountability requirements

17. Trains, supervises, and evaluates the work of paraprofessional and clerical staff

18. Schedules, coordinates, and monitors the work of other staff as assigned

19. Performs other related duties as assigned

Minimum Qualifications:
• A combination of education and experience equivalent to a Bachelor’s Degree in accounting, business administration, finance or a closely related field• Successful work experience of increasing responsibility that has included budgeting, accounting, planning, complex research methodologies, and data collection• Experience in the coordination of workloads with people at various levels within an organization• Skill in complex data research, analysis and reporting• Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff• Demonstrated skills in written and oral communication, including public speaking• Skill in training, directing, supervising, and evaluating the work of others• Skill in project planning, implementation and evaluation

Physical Requirements:
This classification requires sitting for various lengths of time; the ability to type, use phone, occasionally lift, carry, push, pull, or otherwise move objects of light to moderate weight; work at a computer, including viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:
1. Knowledge of generally accepted accounting principles, practices, and methods

2. Knowledge of governmental accounting and budgeting principles, techniques, and practices

3. Knowledge of fund accounting, budgeting, and auditing practices and principles

4. Skill in the development and use of a variety of spreadsheet and other software instruments to conduct research and report findings

5. Skill in oral communication, including public speaking

6. Skill in written communication

7. Skill in communicating effectively with people at various levels within an organization

8. Skill in sensitive, respectful and effective communication with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds

9. Skill in training, directing, supervising, and evaluating the work of others

10. Skill in planning, organizing, and prioritizing a variety of workloads and deadlines

11. Ability to multi-task and organize complex, multi-faceted workloads, with attention to detail and timelines

12. Ability to analyze fiscal problems and to develop recommendations for their solution

13. Ability to maintain effective working relationships with staff

14. Ability to apply legal and technical financial manuals and state code regulations

Preferred Qualifications:

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 07/03/2018
First Review Date: 08/14/2018
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page: www.smccd.edu/hr

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2017 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2017 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2017 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2017 Annual Security Report is now available at https://www.smccd.edu/publicsafety/2017%20SMCCCD%20Annual%20Security%20Report.pdf. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit: https://jobs.smccd.edu/





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Job No:
Posted: 7/6/2018
Application Due: 9/17/2018
Work Type: