Duties: At Penn Engineering, the program coordinator will support both the Director of Penn Institute for Computational Science (PICS) and the activities of PICS faculty and students located at 3401 Walnut Street.
PICS support: Reporting to the Director of Penn Institute for Computational Science (PICS) at Penn Engineering the Coordinator is responsible for supporting the academic, research, outreach and support functions of the Director. Which will involve frequent interactions with Penn faculty and students (prospective and current), outside supporters, faculty from other universities and support staff (internal and external to Penn). Organizing conferences (typically two large conferences per year), workshop organization (typically 6 per year), seminar organization (12 per year), arranging meetings, travel and teleconferences; managing Director's schedule and communications; assisting in report preparation; recording meeting minutes and overseeing follow-up; maintaining academic and public websites; preparing a monthly PICS e-newsletter; and supporting the Master's Program chair and its administration (admissions, supporting graduate students).
3401 Walnut support: Coordinator is responsible for supporting the activities of the large group of faculty and students (~60 people) in the SEAS PICS offices at 3401 Walnut Street. This includes scheduling/managing shared spaces; scheduling and managing small group events; supporting expense reporting; coordinating with other SEAS support and business staff for purchasing, supplies, maintenance; reception duties in this access-controlled space; supporting weekly center meetings/events.
Qualifications: A Bachelor's Degree and 2 years to 3 years of experience or equivalent combination of education and experience is required. High level of initiative, independent judgment and organizational savvy with the capacity to handle multiple prioritizes a must. Must be proficient in Microsoft Office, including Word, PowerPoint, Outlook and Excel. Prior experience working with faculty, students and coordinating events is preferred.
Reference Number: 13-29257
Salary Grade: 026
Employment Type: Non-Exempt
Org: Chemical and Biomolecular Engineering
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative