Administrative Secretary I - Facilities, Operations & Planning

Location
Chula Vista
Posted
Jul 05, 2018
Institution Type
Community College

Administrative Secretary I - Facilities, Operations & Planning
Southwestern College


REPRESENTATIVE DUTIES: Serve as secretary to the Director performing a variety of clerical and secretarial duties in support of the department, establish and maintain positive staff and public relations; prepare and type a variety of correspondence, agendas, memoranda, reports and other materials; compose routine correspondence as required; arrange, schedule and attend a variety of meetings; record and transcribe minutes; establish and maintain filing systems; maintain confidentiality of information; coordinate activities of the department between the Director and staff, the public or other District or campus officials; review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; answer request for information by enclosed materials or sending form letters; process various forms and application materials for departmental programs; coordinate various activities applicable to the department; receive, open, prioritize and distribute mail; identify and refer matters to the Director in order of priority; receive visitors, schedule appointments, maintain electronic calendar, screen visitors and phone calls and refer to appropriate staff members; operate word processor and related equipment for the preparation and maintenance of a variety of complex documents correspondence, reports and related materials; collect and compile statistical and financial data and other information for inclusion into specials and periodic reports and records; track and monitor budget expenditures; operate a variety of office machines and equipment, including word processor, computer terminal, printer and duplicating equipment; provide assistance and information to students, staff and the public regarding department; request information from students as necessary.

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by course work in secretarial science and three years of increasingly responsible clerical or secretarial experience.

SALARY AND BENEFITS:
Range 16, Steps 1-6, $3,453.00-$4,199.00. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

WORKING DAYS & HOURS:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.

STARTING DATE:
As soon as the successful candidate is identified and following the subsequent governing board approval.

APPLICATION DEADLINE:
All application materials must be received on-line at https://jobs.swccd.edu/postings/2546 Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, July 13, 2018 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

FAXED MATERIALS ARE NOT ACCEPTED.

APPLICATION PROCEDURES: Submit the following application materials on-line:

Letter of application (cover letter)
On-line application
Resume
Supplemental Application

It is the sole responsibility of the applicant to ensure that all application materials are received by the deadline date. A separate, complete application packet is required for each position for which you are applying for.

All materials included in your application packet become District property,
will not be returned, will not be copied, and will be considered for this opening only.

All Classified positions are currently being reviewed as part of a global classification process.
We reserve the right to re-open, re-advertise, delay or cancel filling this position.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

As an Equal Opportunity Employer and in compliance with the American with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

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